Office 365, Outlook for Windows & Mac, Open Shared Calendar

You can open the calendar of any other person on campus to see their publicly-viewable Free/Busy information. Units sometimes also use shared calendars for parking spots, Vacation/Sick Leave, conference rooms, and labs. Follow the steps below to open a shared calendar in Microsoft Outlook 365 for Windows and macOS.

Windows

In Outlook -> Calendars -> Home tab, choose "Add Calendar +", and click "Open Shared Calendar..."

Image of Outlook-365-Win-Add-Cal-button

In the Search box, look up a person's name, NetID, or calendar name and click "OK"

Image of Outlook-365-Win-Shared-Cal-Search box

If there are multiple options, select the calendar you want to open and click the "Open" button

Image of Outlook-365-Win-Shared-Cal-Name search results and selection

The calendar will open and now be listed on the left-hand column and can be toggled on and off with a checkbox

Image of Outlook-365-Win-Shared-Cal-open with calendar name in a circle

Mac

Note: This function is in a different location in the "New Look" for Outlook for Mac. You can find the adding Shared Calendars section under File -> Open -> Shared Calendar

For the "Legacy/Old Look" follow the steps below:

In Outlook -> Calendars -> Home tab, choose "Open Shared Calendar"

Image of Outlook-365-Mac-Open-Shared-Cal-button

In the Search box, look up a person's name, NetID, or calendar name

If there are multiple options, select the calendar you want to open and click the "Open" button

Image of Outlook-365-Mac-Shared-Cal-Name and search results

The calendar will open and now be listed on the left-hand column and can be toggled on and off with a checkbox

Image of Outlook-365-Mac-Shared-Cal-open with name circled


Keywords:
Outlook, calendar, "shared calendar", "staff calendar", Exchange, "Office 365", shared 
Doc ID:
107902
Owned by:
Allison P. in UI Gies College of Business
Created:
2020-12-15
Updated:
2024-07-02
Sites:
UI Gies College of Business