Office 365, Microsoft Teams Adding Guests

Adding Guests to a Microsoft Teams Team

Who are Teams guests?

As a Team owner, you can add people to your Team as either members or guests. Members are people that are associated with and licensed by the Urbana campus to use the Microsoft 365 cloud. You can usually identify members by their email address, which will often end with or People affiliated with and licensed by other organizations would be considered guest. A guest could also be someone that has a personal Microsoft account. You can usually identify guests because they will not have an Illinois email address. Please note that each University of Illinois campus has their own Microsoft 365 cloud, so people with an or email address will be considered guests in our Teams. 

Differences between guests and members

Guest are people from outside of our organization that a team owner has invited to the team. Guests have fewer capabilities than members, but there is a lot they can do when collaborating on a team. The following table shows the capabilities available for each role:

 Capability  Owner  Member  Guest
 Create a channel  ✓


 Participate in private chat  ✓


 Participate in a channel conversation  ✓


 Share a channel file


 Share a chat file  ✓

 Add apps (such as tabs, bots, or connectors)  ✓

 Can be invited via any work or school account for Microsoft 365      ✓

 Create a team  ✓


 Delete or edit posted messages  ✓


 Discover and join public teams  ✓

 Add or remove members and guests  ✓

 Edit or delete a team  ✓

 Set team permissions for channels, tabs, and connectors  ✓

 Change the team picture  ✓

 Add guests to a team  ✓

 Auto-show channels for the whole team  ✓

 Control @[team name] mentions  ✓

 Allow @channel or @[channel name] mentions  ✓

 Allow usage of emoji, GIFs, and memes  ✓

 Renew a team  ✓

 Restore a team  ✓


Add a guest to your team

Guests must have a Microsoft 365 work or school account. If the guest doesn’t yet have a Microsoft account associated with their email address, they will be directed to create one for free.

To add a guest to your team in Teams:

  1. Select Teams  Teams button and go to the team in your team list.

  2. Select More options More options button > Add member.

    Add members to a team in Teams

  3. Enter the guest's email address. Anyone with a business or consumer email account, such as Outlook, Gmail, or others, can join your team as a guest.

  4. (Optional) Add your guest's name. Select Edit guest information Edit guest name button. This can only be edited the first time the Guest is added to our Tenant. You will not be able to Edit Guest Information if they have been previously added as a Guest to another Team in our Tenant.

    Edit guest information in Teams.

  5.  Click Add. Guests will receive a welcome email invitation that includes some information about joining Teams and what the guest experience is like.

Keywords:Guests, Guest, Teams, Office, 365, Microsoft Teams, MS Teams, Teams Applications   Doc ID:110590
Owner:Office 3.Group:University of Illinois Technology Services
Created:2021-04-29 10:49 CDTUpdated:2021-10-21 09:15 CDT
Sites:University of Illinois Technology Services
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