Chrome River - Non-Employee Travel

Under certain circumstances, employees are allowed to purchase travel on behalf of non-employees, guests, and students. These expenses may be reimbursed to the employee if paid out-of-pocket or reconciled as a TCard transaction.

Non-Employee Travel Reimbursement

1. Click the +Create button in the Expense ribbon.
2. Complete the Header screen.
   1. NOTE: If Athletics is selected, the expense report will be routed for additional NCAA compliance review.
   2. For Trip Type, select the appropriate option for the Destination of the traveler.
3. Click the Save button.
4. Click +Create New icon to pull up the mosaic tiles.
5. Choose the Non-Employee Expenses tile.
   This will map to the correct non-employee account code.
6. Enter your CFOAP in the Allocation field.
7. Add Attachments – Choose to attach transaction receipt from the Receipt Gallery or Upload Attachments. Click the Save button.
8. To add additional expenses, click +Create New and use the Non-Employee Expenses tile for each receipt. When all expenses have been added click the green Submit button.
9. Click the secondary Submit button that appears.

Non-Employee TCard Reconciliation

1. Click the +Create button in the Expense ribbon.
2. Complete the Header screen.
   NOTE: If Athletics is selected, the expense report will be routed for additional NCAA compliance review.
3. Click the Save button.
4. Checkmark the box for the TCard transaction(s) to reconcile.
5. Click the down arrow on the tile.
6. Change the tile to Non-Employee Expenses.
7. Click Add.
8. Enter your CFOAP in the Allocation field.
9. Add Attachments – Choose to attach transaction receipt from the Receipt Gallery or Upload Attachments. Click the Save button.
10. When all expenses have been added click the green Submit button.
11. Click the secondary Submit button that appears.