Chrome River - Non-Employee Travel
This article provides step-by-step instructions on Non-Employee Travel
Under certain circumstances, employees are allowed to purchase travel on behalf of non-employees, guests, and students. These expenses may be reimbursed to the employee if paid out-of-pocket or reconciled as a TCard transaction.
Non-Employee Travel Reimbursement
- Click the +Create button in the Expense ribbon.
- Complete the Header screen.
- NOTE: If Athletics is selected, the expense report will be routed for additional NCAA compliance review.
- For Trip Type, select the appropriate option for the Destination of the traveler.
- Click the Save button.
- Click +Create New icon to pull up the mosaic tiles.
- Choose the Non-Employee Expenses tile.
This will map to the correct non-employee account code. - Enter your CFOAP in the Allocation field.
- Add Attachments – Choose to attach transaction receipt from the Receipt Gallery or Upload Attachments. Click the Save button.
- To add additional expenses, click +Create New and use the Non-Employee Expenses tile for each receipt. When all expenses have been added click the green Submit button.
- Click the secondary Submit button that appears.
Non-Employee TCard Reconciliation
- Click the +Create button in the Expense ribbon.
- Complete the Header screen.
NOTE: If Athletics is selected, the expense report will be routed for additional NCAA compliance review. - Click the Save button.
- Checkmark the box for the TCard transaction(s) to reconcile.
- Click the down arrow on the tile.
- Change the tile to Non-Employee Expenses.
- Click Add.
- Enter your CFOAP in the Allocation field.
- Add Attachments – Choose to attach transaction receipt from the Receipt Gallery or Upload Attachments. Click the Save button.
- When all expenses have been added click the green Submit button.
- Click the secondary Submit button that appears.