Canvas@Illinois - Requesting Guest (sponsored affiliate) Learning Accounts

This page details the process for requesting sponsored affiliate accounts (guests) for use with Illinois Learning Systems such as Canvas.

For a single guest user, please follow these directions:

  1. Visit this page:

  2. Add your campus email address to the last space on the form:

    >>> NOTE: please leave "campus", "campus unit" and "affiliation" fields at default values <<<

    Image of affiliate request pane/field

  3. Continue and completely fill out the next page of guest information and submit.

  4. You will receive an email receipt of submission, and the request will be forwarded to affiliate managers for approval.

  5. Following approval you can expect your new guest to be available in the the learning system within 12 to 24 hours.
    Your sponsored account will receive instructions on identity access and password management.

How can I check on the status of my request(s)?

Visit this page:

Why am I required to provide a birth date and gender as part of this process?

New affiliates are assigned a UIN. To obtain a UIN, these 3 pieces of information are required:

    • Name
    • Date of Birth
    • Gender

The iCard Office then uses this information to try and identify any previous relationship of this person with the University. They then will utilize this existing UIN before generating a new UIN. This is an important step as there are over 2 million UINs in use today.

What happens if a potential existing account is identified through this process?

You will be contacted by the iCard office to provide additional identifying information (example: the last 4 digits of your social security number)

What if I have a LOT of accounts to create and I don't want to "one-at-a-time" them?

You can provide an Excel file or CSV to the Technology Services Help Desk for bulk affiliate creation. In the message, please request that it be assigned to Canvas@Illinois Support-Operations. You will also need to provide the following bits of info for each potential user within the CSV or Excel file:

    • First name
    • Last name
    • personal (non-Illinois) email address
    • Date of birth
    • Gender (M/F)
    • End date (max. 1 year active)

What do I need to do once my NetID is available and I can login to Canvas?

Keywordscanvas guest access request affiliate access how to an account for   Doc ID116161
OwnerMark R.GroupUniversity of Illinois Technology Services
Created2022-01-18 09:56 CSTUpdated2023-05-23 14:43 CST
SitesUniversity of Illinois Technology Services
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