UPAY - Department Card Manager: Request a TCard in TCS
This article provides step-by-step instructions to requesting a TCard in TCS.
Only the Department Card Manager (DCM) or DCM Delegate can request a TCard.
- Obtain the following information from the applicant:
- Mother’s maiden name or a password
- The Department Head’s University Identification Number (UIN)
- Log in to the TCard Solution (TCS) system at https://appserv6.admin.uillinois.edu/TCard/.
- Select the Card Holder Maintenance link.
- Enter the applicant’s UIN.
- Press the ENTER key or select the Search button.
NOTE: If the applicant had a previous TCard, a new application cannot be generated. Stop the application process and contact University Payables for further instructions. - Select the applicant’s name to start the application process.
- Select the Cardholder Information tab to:
- Verify the applicant’s name in the Name on Card field (21-character limit).
- Enter the applicant’s mother’s maiden name or a password in the Mother’s Maiden Name field.
- Verify the phone number.
- Select the Card Parameters tab to:
- Select U4I in the Merchant Code Profile field.
- Verify the Daily Number Limit is 999 and the Monthly Number Limit is 9999.
- Select Generate Application in the Status field
NOTE: If all the applicant’s information is not available:- Change the Status to Draft Application
- Obtain the applicant’s information
- Complete the application
- Enter the Single Trans Limit ($10,000 or less) and the Monthly Cycle Limit ($35,000 or less)
- Select the Department Manager tab to:
- Select the department manager’s name under the Department Manager field.
- Enter the Department Head’s UIN in the UIN field.
- Select the Comments tab and enter any necessary comments.
- Select the Shipping Information tab and enter the system address, mail code (e.g., MCxxx) or mail stop (e.g., MSxxx), city, state, and zip code.
NOTE: This will be the applicant’s billing address. - Select the Submit button.
- Select the Logout link to exit.
Please contact University Payables if you have any questions.