Department Card Manager: Request a TCard in TCS

This article provides step-by-step instructions to requesting a TCard in TCS.

Only the Department Card Manager (DCM) or DCM Delegate can request a TCard.

  1. Obtain the following information from the applicant:
    1. Mother’s maiden name or a password
    2. The Department Head’s University Identification Number (UIN)
  2. Log in to the TCard Solution (TCS) system at
  3. Select the Card Holder Maintenance link.
  4. Enter the applicant’s UIN.
  5. Press the ENTER key or select the Search button.
    NOTE: If the applicant had a previous TCard, a new application cannot be generated. Stop the application process and contact University Payables for further instructions.
  6. Select the applicant’s name to start the application process.
  7. Select the Cardholder Information tab to:
    1. Verify the applicant’s name in the Name on Card field (21 character limit).
    2. Enter the applicant’s mother’s maiden name or a password in the Mother’s Maiden Name field.
    3. Verify the phone number.
  8. Select the Card Parameters tab to:
    1. Select U4I in the Merchant Code Profile field.
    2. Verify the Daily Number Limit is 999 and the Monthly Number Limit is 9999.
    3. Select Generate Application in the Status field
      NOTE: If all the applicant’s information is not available:
      1. Change the Status to Draft Application
      2. Obtain the applicant’s information
      3. Complete the application
      4. Enter the Single Trans Limit ($4,999 or less) and the Monthly Cycle Limit ($25,000 or less)
  9. Select the Department Manager tab to:
    1. Select the department manager’s name under the Department Manager field.
    2. Enter the Department Head’s UIN in the UIN field.
  10. Select the Comments tab and enter any necessary comments.
  11. Select the Shipping Information tab and enter the system address, mail code (e.g., MCxxx) or mail stop (e.g., MSxxx), city, state, and zip code.
    NOTE: This will be the applicant’s billing address.
  12. Select the Submit button.
  13. Select the Print Auth/Agreement Form button to print the Authorization/Agreement and Application Information Form.
  14. Obtain the required signatures on the form.
  15. Keep the original, signed form and email the form to University Payables for processing.
  16. Select the Logout link to exit.

Please contact University Payables if you have any questions.

KeywordsT-Card Solution   Doc ID116317
OwnerLearning Systems SupportGroupUI Training and Development Resources
Created2022-01-27 09:43:44Updated2024-04-02 11:59:01
SitesUniversity of Illinois System, University of Illinois Training and Development Resources
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