How can external affiliates access System Office administrative applications?
People external to the university (a.k.a. external affiliates) can get access to a university application by obtaining a UIN and NetID from the appropriate campus (UIUC/UIC/UIS), setting up their university credentials, and connecting to the campus network via the campus VPN server. Every external affiliate must be sponsored by a campus unit. An example could be a union representative who needs access to university data stored in a Mobius View report. This article details the the steps that an external affiliate and their sponsoring unit need to take to achieve access.
Step 1: The sponsoring unit must request a UIN and NetID for the external affiliate
This step differs by the location of the sponsoring unit:
| If the sponsoring unit is in this location... | ...then follow these instructions |
|---|---|
|
The external affiliate must submit an External Affiliate Request Form which requires a university employee to be listed as the Sponsor: https://answers.uillinois.edu/systemoffices/89419 |
| All other UIUC units not listed above | The sponsoring unit must request the sponsored NetID on behalf of the external affiliate using this procedure: https://answers.uillinois.edu/illinois/internal/48211 |
| All UIC units | The sponsoring unit must request the sponsored NetID on behalf of the external affiliate using this procedure: https://help.uillinois.edu/TDClient/37/uic/KB/ArticleDet?ID=863 |
Step 2: The external affiliate claims their NetID, sets a password, and configures 2-Factor Authentication
Once the NetID is set up, the external affiliate will receive an email with instructions for configuring their NetID, setting up their password, and configuring 2-Factor Authentication. 2FA is required for UIC and recommended for all others.
Step 3: The sponsoring unit sends a request for application access
The Unit Security Contact (USC) for the sponsoring unit must submit an access request on behalf of the external affiliate. The application/reports, and NetID/UIN of the external affiliate must be included in the request.
Step 4: The external affiliate connects to the campus VPN
All university applications require a campus network connection. If connecting remotely from off-campus, this connection requires you to first connect to a VPN server.
| If you are connecting through this campus... | ...follow these instructions to configure a VPN connection |
|---|---|
| UIUC | |
|
UIC |
https://help.uillinois.edu/TDClient/37/uic/Requests/ServiceDet?ID=406 |
| UIS | https://www.uis.edu/informationtechnologyservices/connect/vpn/ |
Once the external affiliate connects to the VPN and has been granted access to the application requested in Step 3, they will be able to access the desired resources.