UAFR - FABweb Check Status
The FABweb Check Status functionality provides Unit Reps and Approvers with a read-only view of the status of in-process interdepartmental transfer and surplus/disposal transactions based upon Organization code access.
If an in-process interdepartmental transfer or surplus/disposal transaction has an "Unclaimed" status, then any Approver with the appropriate Organization code access can claim it and decline or submit it. If an in-process transfer or surplus/disposal transaction has a "Locked" status, then only the specific FABweb user who claimed and locked the record can decline or submit it. If a transaction is locked to the originating Unit Rep, then the transaction may also be edited.
Using the Check Status Functionality
- Log into FABweb.
- Select the Check Status tab.
- Narrow the list of in-process transfer or surplus/disposal transactions using one of three options:
- Enter a Transaction ID in the Transfer/Surplus ID field and select the Find button.
NOTE: You must enter a partial Transaction ID number that does not include letters or leading zeros. For example, if the Transaction ID number is “TR004294,” then you must enter “4294” and not include letters or leading zeros. - Enter a nine-digit PTag number in the PTag field and select the Find button.
- Select a specific Organization from the Org (Resp) drop-down menu and select the Find button.
NOTE: If you have access to multiple Organization codes in FABweb, then you can browse all transactions for those Organizations.
- Enter a Transaction ID in the Transfer/Surplus ID field and select the Find button.
- Review the details of an in-process transfer or surplus/disposal transaction by selecting the Transaction # link.
Transaction Status Explanations
When reviewing transactions, the Unit/Role # and Status columns provide important information about (1) where the transfer or surplus/disposal transaction is within the workflow and (2) whether the transaction has been claimed. The following table is a reference for common scenarios.
Unit/Role # |
Status |
Scenario |
---|---|---|
Originating Dept/Rep |
Locked |
The transfer or surplus/disposal has been initiated, but not submitted by the Originating Unit Rep. |
Originating Dept/Approver |
Unclaimed |
The transfer or surplus/disposal has not been claimed by the Originating Unit Approver. |
Originating Dept/Approver |
Locked |
The transfer or surplus/disposal has been claimed, but not approved or declined by the Originating Unit Approver. |
Receiving Dept/Approver |
Unclaimed |
The transfer or surplus/disposal has not been claimed by the Receiving Unit Approver. |
Receiving Dept/Approver |
Locked |
The transfer or surplus/disposal has been claimed, but not approved or declined by the Receiving Unit Approver. |
Receiving Dept/Rep |
Unclaimed |
The transfer has not been claimed by the Receiving Unit Rep. |
Receiving Dept/Rep |
Locked |
The transfer has been claimed, but not submitted by the Receiving Unit Rep. |
Warehouse Employee |
Pending Item Receipt |
The surplus warehouse is waiting to receive the equipment. |
Warehouse Supervisor |
Pending Approval/ Completion |
University Property Accounting and Reporting (UPAR) either needs to approve the disposal or complete it. |