UPB - Initiating a Current Pay Adjustment (CPA) for Illinois COVID-19 Paid Administrative Leave - Monthly Academic Employee

Initiating a Current Pay Adjustment (CPA) for Illinois COVID-19 Paid Administrative Leave - Monthly Academic Employee

Fully vaccinated employees who miss work due to COVID-19 may be eligible for paid COVID-19 administrative leave at full pay. If Illinois paid COVID-19 administrative leave is not on the job record in time for payroll calc, initiate a CPA using the CO5 – IL COVID-19 Paid Admin Leave earn code to report correctly.

See COVID-19 Paid Administrative Leave or contact your Human Resources office for more information.

See the CPA Window Quick Guide for when a CPA may be initiated and Payroll Schedules for deadlines.

View the employee’s Payroll Record View (PRV)

  1. Log in to PARIS.
  2. Select the employee to adjust.
    1. Enter the employee’s UIN in the QUICK SEARCH field.
    2. Click the Search button. The Payroll Record View (PRV) opens.

Adjust pay

  1. Select Current Pay Adjustment from the TRANSACTIONS menu.
  • NOTE: This option is only available when the pay period is open for current pay adjustments. Review the pay periods open for current pay adjustments in the yellow transaction alert window.
  1. Select the jobs to adjust.
    1. Select (expand) the current pay period.
    2. Click the JOBS bar to display each active job for the pay period.
    3. Click the green job bar for the job to adjust. Job Detail opens.
  2. Enter the Illinois COVID-19 paid administrative leave earn code and hours.
    1. Select the CO5 – IL COVID-19 Paid Admin Leave earn code from the New Earn Code Selection menu.
    2. Click the Add New Earn Code button.
    3. Enter the number of Illinois COVID-19 paid administrative leave hours used in the Hours Or Units field.
  • NOTE: You cannot edit the C-FOAPAL on Current Pay Adjustments.
  1. Reduce regular pay to offset the emergency sick leave hours.
    1. Select the ADD – Adjust Dollar Amount earn code from the New Earn Code Selection menu.
    2. Enter the negative (-) value of emergency leave hours in the Hours Or Units field.
      NOTE: The negative (-) number of hours must exactly match the positive (+) number of Illinois COVID-19 administrative leave hours entered on the CO5 earn code (step 5 above).
    3. Enter the hourly rate in the Special Rate field.
      NOTE: Use the rate from the Employee Jobs (NBAJOBS) page in Banner, or look up the rate in the Human Resources Front End (HRFE).
    4. Click the Save button (lower left) when all entries have been made.
  2. Verify the dollar amounts in the green Amount fields for CO5 and ADD exactly offset each other.
  3. Review changes.

Enter Memo

  1. Type a description for the adjustment.
    1. Click the green MEMOS tab.
    2. Click in the Memo box.
    3. Enter a detailed description explaining the Illinois COVID-19 paid administrative leave situation.
    4. Click the Add button.
    5. If necessary, edit your phone number listed in the INITIATOR PHONE NUMBER field.

Route

  1. Route the transaction.
    1. Click the Route button near the lower left of the screen once all changes have been made.
    2. Successful routing is displayed in the yellow dialogue box at the top of the screen.
  • NOTE: To cancel a transaction before routing it, select Delete Entire Transaction from the TRANSACTIONS menu.




Keywords:PARIS, COVID-19, CPA, leave, adjustment   Doc ID:119715
Owner:Erik O.Group:University of Illinois Training and Development Resources
Created:2022-07-15 11:44 CDTUpdated:2022-09-21 10:23 CDT
Sites:University of Illinois Training and Development Resources
CleanURL:https://answers.uillinois.edu/upb-initiating-a-current-pay-adjustment-cpa-for-illinois-covid-19-paid-administrative-leave-monthly-academic-employee
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