UPB - Payroll Correction and Adjustment Guide for Bi-weekly Exempt Employees

This guide describes the options and the timing for making corrections and adjustments for Bi-weekly Exempt employees.

Payroll correction options depend upon the stage of payment. See the University Payroll Schedule and email communications for current deadlines, cutoff dates, and variations surrounding holidays.

A key to the acronyms used in this document can be found at the bottom of the page.

Stage 1: During Time Entry through the CPA Cutoff (usually Wednesday 10:00 am)

Timesheets cannot be edited to reduce pay for Civil Service Exempt employees. You can initiate a Current Pay Adjustment (CPA) to record unpaid time for a bi-weekly paid Civil Service Exempt employee. 

This would be the preferred method for correcting pay and the employee will receive the correct pay on pay day. See the University Payroll Schedule and the CPA Window Quick Guide for the CPA deadlines.

Through CPA Cutoff
Issue/Status Cause Method of Correction
Rate of pay not correct on job record.

Job change has not been applied in Banner or did not make the job change cutoff.

NOTE: Be sure to initiate the change in HRFE to validate the correction. The Personnel Date must reflect the intended effective date.

Job change transaction in HRFE (must be applied to Banner)

AND

CUA in PARIS

CPA transaction not available in PARIS

New Job was applied to Banner after the Job Change Cutoff. Employee will not get paid.

PUA in PARIS

CPA transaction has incorrect rate or hours in PARIS

A Job Change was applied to Banner after the Job Change Cutoff. PARIS reflects the job information effective at the time of the job change cutoff.

PUA in PARIS

Stage 2: Up to Pay Day

Through Pay Day
Issue/Status Cause Method of Correction

Employee is going to be underpaid

Job errors.

See PUA Adjustment Reasons Quick Guide.

PUA in PARIS

Employee is going to be overpaid

Job errors.

NOTE: Allow 3 days prior to payday to process a Pay Stop.

Pay Stop in ANA

After payroll calculation employee is not getting paid, or paid different from what was on the the late job record.

New Job or Job Change was applied to Banner after the Job Change Cutoff. Payroll calculated based on the job information effective at the time of the job change cutoff.

NOTE: If overpaid, allow 3 days prior to payday to process a Pay Stop.

PUA in PARIS

OR

Pay Stop in ANA (if overpaid)

 Stage 3: After Pay Day

After Pay Day
Issue/Status Cause Method of Correction

Employee is underpaid

Job errors.

See PUA Adjustment Reasons Quick Guide.

PUA in PARIS

Employee is overpaid

Job errors.

NOTE: Payroll overpayments will result in incorrect leave accruals. A Leave Balance Adjustment will be required to correct the employee's leave.

Overpayment in ANA

AND

Leave Balance Adjustment in ANA

Approved timesheet was correct. Employee did not get paid, or was paid incorrectly

New Job or Job Change was applied to Banner after the Job Change Cutoff. Payroll calculated based on the job information effective at the time of the job change cutoff.

PUA in PARIS

OR

Overpayment in ANA

 Other Transactions

Other Transactions
Transaction Notes Transaction Needed

Employee Recognition Award

Submit the payment request two weeks before the awards ceremony.

Employee Recognition Award in ANA

Separation

Make sure all jobs are terminated with a Separation Transaction in HRFE and applied to Banner. Then submit a PUA for the Benefits Payout.

Separation Transaction in HRFE

AND

PUA in PARIS

Abbreviations and Acronyms

Key
Acronym Key

HRFE = Human Resources Front End

PARIS = Payroll Adjustment Request Interface System

  • CPA = Current Pay Adjustment
  • PUA = Prior Underpayment Adjustment

ANA = Adjustment Notification Application



Keywordsadjustment, CPA, PUA, PARIS, ANA, Pay, Stop, Overpayment   Doc ID119764
OwnerDon S.GroupUI Training and Development Resources
Created2022-07-18 14:12:47Updated2024-03-26 10:01:49
SitesUniversity of Illinois Training and Development Resources
CleanURLhttps://answers.uillinois.edu/upb-payroll-correction-and-adjustment-guide-for-bi-weekly-exempt-employees
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