UAFR - Running the Encumbrance Balances Report

This article provides step-by-step instructions to run the Encumbrance Balances Report.

For more information, please see: Retrieving General Ledger Reports.

Run the Report

  1. Log into EDDIE.
  2. Select the Categories tile.
  3. Select Corporate Categories.
  4. Select Finance.
  5. Select Operating Ledger.
  6. Select FIGL_Encumbrance_Balances.
  7. Select the Refresh button under the Query section of the top toolbar to enter report parameters. Certain parameters, as indicated below, must be selected from the list of values.

Required Fields

  1. Enter Chart of Account will be selected from the menu on the left.
  2. Select the appropriate CoA Code-Title from the list of values.
  3. Select Enter Fiscal Period from the menu on the left.
  4. Select the appropriate Fiscal Period from the list of values.
    NOTE: 01 represents July, 02 represents August, and so on.
  5. Select Enter Fiscal Year from the menu on the left.
  6. Select the appropriate Fiscal Year from the list of values.

Optional Fields

  1. Select Enter Fund Code from the menu on the left.
  2. Enter a six-digit Fund Code or select the Reload the list of values button to view the content of the list and select from the list of values.
  3. Select Enter Organization Code from the menu on the left.
  4. Enter the six-digit Organization Code or select the Reload the list of values button to view the content of the list and select from the list of values.
  5. Select Enter ORG GL report contact from the menu on the left.
  6. Enter the appropriate value or select the Reload the list of values button to view the content of the list and select from the list of values.
  7. Select Enter Program Code from the menu on the left.
  8. Enter the six-digit Program Code or select the Reload the list of values button to view the content of the list and select from the list of values.
  9. Select the Run button when all the required information is entered.

Print the Report

  1. Select the More button under the File section of the top toolbar.
    NOTE: The More button is the far-right button under the File section and is represented by three dots.
  2. Select Print.
  3. Select the Print button from the bottom right corner of the dialog box.
    NOTE: The report will save to your computer as a PDF file. If you need to print a physical copy of this report, you may send it to the printer of your choice from this file.

Keywords:
EDDIE, Budget Balance Available, CFOAP, C-FOAP, CFOAPAL, C-FOAPAL, C-FOP, EDDIE, Encumbrance Balance, FGIENCD, FGIOENC, Financial Reports, General Encumbrances, Organization, Payroll encumbrance, Purchase order, Reconciliation Process 
Doc ID:
120105
Owned by:
Learning Systems Support in UI Training and Development Resources
Created:
2022-08-01
Updated:
2024-02-02
Sites:
University of Illinois Training and Development Resources
Clean URL:
https://answers.uillinois.edu/uafr-running-the-encumbrance-balances-report