Purchasing – Receiving Adjustment

This article provides step-by-step instructions about receiving adjustments.
  1. Enter FPARCVD in the Search field and press Enter to open Receiving Goods.
  2. Enter NEXT in the Receiver Document Code field.
  3. Select the Go button to advance to the Receiving Header section.
  4. The Receiving Method and Carrier fields are optional and can be left blank.
  5. Enter Receiving Text (optional) by selecting FOATEXT from the Related menu. Enter text with the date and your initials, and select the Save and Close buttons.
  6. Today’s date defaults in the Date Received field.
  7. Select the Next Section button to advance to the Packing Slip section.
  8. Enter the Packing Slip (required) number for the shipment received.
    NOTE: This field is required. If you do not have an actual packing slip number, use an internal number (i.e., your initials and today’s date).
  9. Enter the Bill of Lading (optional) number.
  10. Select the Next Section button to advance to the Purchase Order section.
  11. Enter the Purchase Order number and press Tab to populate the buyer and vendor information.
  12. Select the Adjust Items option.
    NOTE: If you do not select this radio button, you will create another receiving document instead of making an adjustment.
  13. Select Related from the menu bar, then Select Purchase Order Items (FPCRCVP).
    1. Select Add Item for each item you need to adjust.
    2. Select Save, Close, and Yes to close the page.
  14. Select the Next Section button to move to the Commodity section.
  15. Press Tab to advance to the FOB Code field and enter a FOB (optional) or press F9 to open the FOB Code List (FTVFOBS).
    1. Scroll to an appropriate FOB for this receipt.
    2. Select the OK button or double-click the value to return in the FOB Code field.
  16. Enter a minus sign (-) and the quantity of the adjustment in the Adjustment field and press Tab.
  17. Press the Down Arrow to access the next commodity if there is more than one commodity being adjusted.
  18. Repeat steps 15-17 for all remaining commodities that need adjustment.
  19. Select the Next Section button to advance to the Completion section.
  20. Select the Complete button to complete the receiving document.
    NOTE: Select the In Process button only if you need to return to this receiving adjustment at a later time to complete or record it.
  21. Select the Close button to return to the main menu.

Keywords:
receiving, purchasing, procurement 
Doc ID:
120340
Owned by:
Learning Systems Support in UI Training and Development Resources
Created:
2022-08-08
Updated:
2024-01-25
Sites:
University of Illinois Training and Development Resources