Purchasing - Receiving Adjustment

Purchasing - Receiving Adjustment

  1. Type FPARCVD in the Search field and press ENTER to open Receiving Goods.
  2. Type NEXT in the Receiver Document Code field.
  3. Click the Go button to advance to the Receiving Header section.
  4. The Receiving Method and Carrier fields are optional and can be left blank.
  5. Enter Receiving Text (optional) by selecting FOATEXT from the Related menu. Enter text with the date and your initials. Click the Save and Close buttons.
  6. Today’s date defaults in the Date Received field.
  7. Click the Next Section button to advance to the Packing Slip section.
  8. Enter the Packing Slip (required) number for the shipment received.
    NOTE: This field is required. If you do not have an actual packing slip number, use an internal number (i.e., your initials and today’s date).
  9. Enter the Bill of Lading (optional) number.
  10. Click the Next Section button to advance to the Purchase Order section.
  11. Enter the Purchase Order number and press TAB to populate the buyer and vendor inion.
  12. Click the Adjust Items option.
    WARNING: If you do not click this radio button, you will create another receiving document instead of making an adjustment.
  13. Select Related from the menu bar, then Select Purchase Order Items (FPCRCVP).
    1. Select Add Item for each item you need to adjust.
    2. Click Save, Close, and Yes to close the page.
  14. Click the Next Section button to move to the Commodity section.
  15. Press TAB to advance to the FOB Code field and enter a FOB (optional).
    OR
    Press F9 to open the FOB Code List (FTVFOBS).
    1. Scroll to an appropriate FOB for this receipt.
    2. Click the OK button or double-click the value to return in the FOB Code field.
  16. Type a minus sign (-) and the quantity of the adjustment in the Adjustment field and press TAB.
  17. Press the DOWN ARROW to access the next commodity if there is more than one commodity being adjusted.
  18. Repeat steps 15-17 for all remaining commodities that need adjustment.
  19. Click the Next Section button to advance to the Completion section.
  20. Click the Complete button to complete the receiving document.
    NOTE: Click the In Process button only if you need to return to this receiving adjustment at a later time to complete or record it.
  21. Click the Close button to return to the main menu.




Keywords:receiving, purchasing, procurement   Doc ID:120340
Owner:Erik O.Group:University of Illinois Training and Development Resources
Created:2022-08-08 10:21 CSTUpdated:2022-08-18 08:34 CST
Sites:University of Illinois Training and Development Resources
CleanURL:https://answers.uillinois.edu/purchasing-receiving-adjustment
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