iTravel - Guest or Non-Employee Travel
This article provides step-by-step instructions to arrange guest or non-employee travel using the iTravel Online Booking Tool.
To follow this process, you must have Travel Arranger permissions in iTravel. To request Travel Arranger permissions, e-mail the UPAY Travel Management Office at tmo@uillinois.edu.
- Log in to the Online Booking Tool.
- Under the Travel Search area, select Book for a guest.
- Select the Flight/Train icon.
- Select one of the following options: Round Trip, One Way or Multi City.
- Enter the Departure City and Arrival City.
- Enter the Departure and Return dates.
- Select Time Preferences to specify departure times.
- Select the Cabin dropdown menu to specify Economy or Business/First Class.
- Select the Include Accommodation checkbox to add a hotel to the search.
- Select Search Flights.
- Flight results can be Sorted by Price or use All Filters to narrow the search.
- Choose the Departure Flight and Select Fare.
- Choose the Return Flight and Select Fare.
- If you chose a Book Out of Policy fare, use the dropdown menu to select a reason.
NOTE: An explanation is not required. This is for tracking purposes only. - Select Select Seats.
NOTE: Seat maps will load when allowed by the airline carrier and chosen fare. - Enter the Traveler Information and Form of Payment.
NOTE: All fields beginning with a red color must be completed. It is recommended that you use your email address and not the guest's email address so that you will receive all the travel communications. - Review the Fare Rules and Restrictions and then select the checkbox to accept.
- Select Book and Continue.
- Select the car company and type of vehicle that the traveler wants to rent.
- Select Select.
- Review the Traveler Information and select Book and Continue.
- Locate the hotel that the traveler wants to book and select View Rooms.
- Review the room and rate options, deposit requirements, and cancellation policy before selecting Select.
- Enter the Traveler Information and enter the Method of Payment.
- Review and accept the rate rules, restrictions, and cancellation policy before selecting Book and Continue.
- Answer the questions under Additional Information.
- Select Finalize Trip to complete the reservation.