System HR - Job Change Reason Codes

Job Change Reason Codes

Adding a Job (Not New Hire to University)

Caption

Description

Job Change Reason
Code

Change Reason Usage

Employment Group

Add job

JB001

Adding a new job; 1 job split into 2; unit transfer

All

Add Supplemental Job

JB002

Administrative adjustments/increments

AP, Faculty and Civil Service

Add Lump Sum Job

JB003

Lump sums

All

Add Temporary Upgrade Job (CS)

JB004

Adding temporary upgrade jobs

Civil Service

Add Summer Job (Acad & Grad)

JB007

Adding Summer Job

9mo and 10mo
Faculty, Grad and Acad Prof

Add Trainee Job (CS)

JB008

Adding job as Trainee

Civil Service

Add Learner Job (CS)

JB009

DoNotUseCode

Civil Service

Add Apprentice Job (CS)

JB010

Adding job as Apprentice

Civil Service

Add Provisional Job (CS)

JB011

Adding job as Provisional

Civil Service

Add Job UI Retiree NonAnnuitnt

JB012

Adding job for a retiree from the University of Illinois who is not currently a SURS
annuitant

AP, Faculty and Civil Service

Add Job SURS Annuitant

JB013

Adding job for a current SURS annuitant

AP, Faculty and Civil Service

Add FLSA Hourly Job

JB014

Adding an overload academic hourly job

All Academic
Classes


Ending a Job

Caption

Description

Job Change Reason
Code

Change Reason Usage

Employment Group

End Job

EJ001

Job requiring an end date (used on the terminated status
record)

All

Employee Resignation

EJ002

Separating from University

All

Employer Termination

EJ003  Visa  issue,  job  abandonment,  int’l  over  allowed  FTE,  falsifying
information, extra help problem employee (UIUC); job entered in error (UIUC)

All

Indefinite Layoff (CS)

EJ004

Layoff

Civil Service

Student Enrollment Violation

EJ005

Student not enrolled for required number of  hours

Student, Graduate

Job Terminated

EJ006

Ending non-status job

HA, SA, EH, UA

Truncate Acting/Interim Job

EJ007

Only used when person returns/hired to the  permanent position

Acad Prof and
Faculty

Dismissed (CS)

EJ008

Dismissed in Probation

Civil Service

End Summer Job (Acad & Grad)

EJ009

Ending summer job record

9mo and 10mo Faculty, Grad and Acad Prof

Employee Job Resignation

EJ010

Voluntary resignation from job (not to be used for employees
transferring campuses or leaving the University)

All


Faculty Change (Academic Only)

Caption

Description

Job Change Reason
Code

Change Reason Usage

Employment Group

Faculty Promotion

FA002

Promotions outside annual promotion cycle

Faculty

Tenure Change

FA003

Non-tenure to tenured (and vice versa); changing tenure track

Faculty


FTE

Caption

Description

Job Change Reason
Code

Change Reason Usage

Employment Group

FTE Change

FT001

When FTE changes & dollars remain = to new FTE; if salary increase is above new FTE, then change reason should be Pay Change

AP, Faculty and Civil Service


Labor Distribution

Caption

Description

Job Change Reason
Code

Change Reason Usage

Employment Group

Labor Distribution Change

LD001

When funding is changing and no other change is being made

All


Leave of Absence

Caption

Description

Job Change Reason
Code

Change Reason Usage

Employment Group

Leave of Absence

LV001

Record reflecting leave of absence (full or partial leave)

AP, Faculty and Civil Service

Return from Leave

LV002

Reflecting return from leave to pre-leave FTE

AP, Faculty and Civil Service

Partial Return from Leave

LV003

Reflecting return from leave at less than pre-leave FTE

AP, Faculty and Civil Service


New Hire

Caption

Description

Job Change Reason
Code

Change Reason Usage

Employment Group

New Hire

HR001

New employees hired to the University

All

Rehire

HR002

Employees rehired within 1 year of previous separation

All

Rehire SURS Retiree

HR003

Retired employee who has been terminated (PEAESCHed) from system and who is a SURS annuitant (use RA003 when
reappointing a SURS retiree to subsequent jobs)

AP, Faculty and Civil Service

Return from Layoff (CS)

HR004

Reflecting employee returning to work from layoff

Civil Service

Rehire UI Retiree NonAnnuitant

HR005

U of I Retired employee who has been terminated (PEAESCHed) from system and who is not a SURS annuitant (use RA007 when reappointing a non-annuitant U of I retiree to subsequent jobs)

AP, Faculty and Civil Service


Non-Reappointment

Caption

Description

Job Change Reason
Code

Change Reason Usage

Employment Group

Initiating Notice of NonReappt

NR001

Reflecting beginning of notice of non-reappointment period
(Contract Code=NONR)

Acad Prof and
Faculty

Early Return to Regular Status

NR002

Ending notice and returning to regular status (Contract
Code=ENPR) For Central HR determination.

Acad Prof and
Faculty

Rescind Notice of NonReappt

NR003

Rescinding notice of non-reappointment with the effective date
of the Notice of NonReapt (Contract Code=RESC)

Acad Prof and
Faculty

Extend Notice of NonReappt

NR004

Extending notice of non-reappointment period (Contract
Code=EXTN)

Acad Prof and
Faculty

Trunc Job w/ Notice NonReappt

NR005

Contract (for employees entitled to formal notice rights)
truncated due to unexpected loss of funding (Contract Code=TWNF). For Central HR determination.

Acad Prof and Faculty

Trunc Job w/o Notice NonReappt

NR006

Contract (for employees not entitled to formal notice period) truncated due to unexpected loss of funding (Contract Code=TWOF). For Central HR determination.

Acad Prof and Faculty

Ending Notice of NonReappt

NR007

Reflecting Last Date of Notice Period

Acad Prof and Faculty

Return to Regular Status

NR008

Ending Notice and Returning to Regular Status (Contract Code=ENER)

Acad Prof and Faculty


Reappointment

Caption

Description

Job Change Reason
Code

Change Reason Usage

Employment Group

Reappointment

RA001

Reappointment

All

Reappt of SURS Annuitant

RA003

Used only for subsequent jobs (use HR003 for initial job rehiring SURS annuitant)

AP, Faculty and Civil Service

Reappointment/FTE Change

RA004

Reappointment/FTE Change

All

Reappointment/Salary Change

RA005

Reappointment/Salary Change

All

Reappointment/FTE & Salary Change

RA006

Reappointment/FTE & Salary Change

All

Reappt UI Retiree NonAnnuitant

RA007

Used only for subsequent jobs (use HR005 for initial job  rehiring non-annuitant retirees)

AP, Faculty and Civil Service


Reclassification/Reallocation/Reassignment

Caption

Description

Job Change Reason
Code

Change Reason Usage

Employment Group

Reclassification (CS)

RC001

Reclassifications

Civil Service

Reallocation (CS)

RC002

Reallocations

Civil Service

Reassignment (CS)

RC003

Moving an employee from one position to another in the same class

Civil Service

Trainee to Status (CS)

RC004

Employee going from non-status to status

Civil Service

Apprentice to Status (CS)

RC005

Employee going from non-status to status

Civil Service

Learner to Status (CS)

RC006

DoNotUseCode

Civil Service

Provisional to Status (CS)

RC007

Employee going from non-status to status

Civil Service


Salary and Pay

Caption

Description

Job Change Reason
Code

Change Reason Usage

Employment Group

Acad–Addt’l Responsibility

SA001

Addt’l responsibility w/ same title (different suffix), including overload teaching

Faculty

CS Negotiated Increase (CS)

SA002

Contract Increases

Civil Service

Merit Increase (CS)

SA003

Civil Service Open Range and Student increases

Civil Service

CS-Anniversary Increase (CS)

SA004

Negotiated anniversary (step) increases

Civil Service

Student – Market

SA005

Increase based on Market Movement

Student

Equity Adjustment

SA006

Equity increase given outside Salary Planner

Academic, Faculty

Counter Offer

SA007

Used for any change as part of a counter offer

Academic, Faculty

Annual Increase

SA008

Increases w/ reappointment outside Salary Planner or grant
year basis; includes retro pay changes back to beginning of contract

Academic, Faculty

Award Increase

SA009

Increases due to special award given on other than annual
cycle

Academic, Faculty

Pay Change

SA010

Mid-year salary change; student hourly rate changes, Update Temporary upgrade rate

Academic, Faculty Student

Prevailing Salary Change (CS)

SA011

Prevailing rate change

Civil Service

Established Salary Change (CS)

SA012

Established rate change

Civil Service

App/Lrn/Trn Salary Change (CS)

SA013

Apprentice, Learner, Trainee rate change

Civil Service

Sabbatical Supplmnt Pay

SA014

Supplemental job on other funding source while on sabbatical

Faculty

Minimum Wage Increase

SA015

Increases for those not currently @ campus minimum

All

Other

SA016

To be used only if no other change reason applies. Used for
8/16 record to reflect true annual.

All

Across the Board

SA017

Reflecting Across the Board increases

Civil Service

General Contract Increase

SA019

Increase based on contract settlement. UIUC only – used for
visiting AP and grad.

Civil Service (UIUC
– AP and GA)

Gen’l Contract Plus Step Incr

SA020

Employee’s anniversary date falls in same pay period as the general increase

Civil Service

Drop Step

SA021

Drop Step by Contract or Agreement

Civil Service

Longevity Increase (CS)

SA023

Longevity Increase

Civil Service

Adjusted Anniversary Date (CS)

SA024

Anniversary Date Adjusted based on negotiated contract

Civil Service

Shift Differential (CS)

SA025

Shift Differentials

Civil Service

Academic Progress Increase

SA026

Salary increase due to achievement of bachelors or masters
degree as related to the job

Civil Service,
Academic

Completion of Orientation Inc.

SA027

Salary increase for in-house registry flex team upon completion of orientation (nursing only)

Civil Service, Academic Professional

CS Negotiated Decrease (CS)

SA028

Due to negotiated contract agreements

Civil Service

Salary Correction

SA030

Salary correction required due to inaccurate data entry

All

FLSA Minimum Increase

SA031

Bringing employee up to new FLSA minimum

All


Separation

Caption

Description

Job Change Reason
Code

Change Reason Usage

Employment Group

Deceased

SP001

Death of employee

All

Discharged (CS)

SP002

Employee Discharged

Civil Service

Retired

SP003

Retiring from University

AP, Faculty and
Civil Service

TC – Change in SSN

SP005

Temporary to Permanent SSN/correction of SSN

All

Employee Resignation

EJ002

Employee separating from the University

All


Miscellaneous Change Reasons

Caption

Description

Job Change Reason
Code

Change Reason Usage

Employment Group

Time Entry Method Change

OT001

Change in time entry method

All

Title Change

OT002

Change/correction to title only

All

Start of Non-Serv Period (CS)

OT003

Used for flex year employees

Civil Service

Return from Non-Serv Period

OT004

Used for flex year employees

Civil Service

Time Sheet Org Change

OT005

Change to Time Sheet Org only

 

Data Correction

OT006

Correcting incorrect data

All

Substantial Presence Met

OT007

Change when Int’l employees have met substantial presence

All

Employee Group Change

OT008

Change in eclass between groups, use on both job records

All

Campus Transfer

OT009

Transfer from one campus to another; use on both job records

All

Promotion (CS)

OT010

Promotion of civil service employees

Civil Service

CS Mandated Title Change

OT011

Title change required by Civil Service System

Civil Service

Lateral Transfer (CS)

OT012

Employee transferring from one unit to another in same class and salary

Civil Service

Department Org Change

OT013

Moved position from one org to another

All

AP to CS Transition (CS)

OT014

Change from academic professional to civil service due to audit findings.

Civil Service

Bargaining Unit Change

OT015

Bargaining Union change with accompanying job detail
record changes i.e. grade, table, etc.

Civil Service

Service Basis Change

OT016

Movement between flex and service basis

AP, Faculty and Civil Service

FLSA Contract Parameter

OT017

When adding an FLSA contract parameter and employee job record change is required in the front end.

All


Informational Change Reasons (Not used by HR or Units)

Caption

Description

Job Change Reason
Code

Change Reason Usage

Employment Group

Description

Job Change Reason Code

Change Reason Usage

 

Conversion

CV001

Data converted from Paymaster

 

Conversion Override

CV002

Corrections to converted data

 

Faculty Title Change

FA001

Change in faculty title

 

Interim Appointment

JB005

Adding Interim job

 

Salary Planner Upload

SA018

Job data from Salary Planner

 

Fiscal Year Salary Grp Update

SA022

Salary Group Updated Changes/Corrections

 




Keywords:Job change, Banner   Doc ID:120563
Owner:Erik O.Group:University of Illinois Training and Development Resources
Created:2022-08-12 09:52 CDTUpdated:2022-08-18 09:13 CDT
Sites:University of Illinois Training and Development Resources
CleanURL:https://answers.uillinois.edu/system-hr-job-change-reason-codes
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