UPB - Approving Bi-Weekly Timesheets in Banner (Using PHATIME)

NOTE: You must have the security level of Superuser or Department Approver to approve timesheets.

NOTE: Policy prohibits an employee from approving their own timesheet. See the Overriding a Routing Queue (NBAJQUE) job aid to designate an appropriate Approver.

1. Type PHATIME in the Search field and press ENTER to open Electronic Approvals of Time Entry.
2. Type the timesheet COA code in the COA field.
   OR
   Click the Search button to select from the list of options.
3. Type the timesheet organization code in the Organization field.
   OR
   Click the Search button to select from the list of options.
4. Check that the Transaction Status is Pending. Click the drop-down arrow to select if this field is incorrect.
5. Type the year in the Year field (if necessary).
6. Type the Payroll ID BW (for bi-weekly) in the Payroll ID field.
   OR
   Click the Search button to select from the list of options.
7. Type the appropriate Pay Period Number in the Payroll Number field.
   OR
   Click the Search button to select from the list of options.
8. Click the Go button.
   NOTE: The first pending timesheet displays listed in alphabetical order.
9. To select a particular employee’s timesheet:
   1. Click Filter.
   2. Enter the search criteria.
   3. Click Go to display and review the employee’s timesheet.
10. Select Approve Time from the Tools menu. (The Status field changes to Approved.)
11. Click the Close button to return to the main menu.