UPB - Initiating a Current Pay Adjustment (CPA) for Illinois COVID-19 Paid Administrative Leave - Bi-weekly Exempt Employee

Fully vaccinated employees who miss work due to COVID-19 may be eligible for paid COVID-19 administrative leave at full pay. Illinois paid COVID-19 administrative leave cannot be reported on a timesheet, so initiate a CPA and use the CO5 – IL COVID19 Paid Admin Leave earn code to report correctly.

See COVID-19 Paid Administrative Leave or contact your Human Resources office for more information.

See the CPA Window Quick Guide for when a CPA may be initiated and Payroll Schedules for deadlines.

View the employee’s Payroll Record View (PRV)

1. Log in to PARIS.
2. Select the employee to adjust.
   1. Enter the employee’s UIN in the QUICK SEARCH field.
   2. Click the Search button. The Payroll Record View (PRV) opens.
      NOTE: If you don’t have the employee’s UIN, use the EMPLOYEE SEARCH. See the Performing an Advanced Employee Search job aid for help.

Adjust pay

3. Select Current Pay Adjustment under the TRANSACTIONS menu.
   NOTE: This option is only available when the pay period is open for current pay adjustments. Review the pay periods open for current pay adjustments in the yellow transaction alert window.
4. Select the jobs to adjust.
   1. Select (expand) the current pay period.
   2. Click the JOBS bar to display each active job for the pay period.
   3. Click the green job bar for the job to adjust. Job Detail opens.
5. Edit regular pay.
   • Reduce the hours in the Hours OR Units field of regular pay (RGE) to the number of hours worked.
6. Enter the Illinois COVID-19 paid administrative leave earn code and hours.
   1. Select the CO5 – IL COVID-19 Paid Admin Leave earn code from the New Earn Code Selection list.
   2. Click the Add New Earn Code button.
   3. Enter the number of Illinois COVID-19 paid administrative leave hours used in the Hours Or Units field. The CO5 – IL COVID-19 Paid Admin Leave hours entered will not automatically reduce corresponding regular pay hours.
   4. To save changes, click the Save button (lower left).
      NOTE: You cannot edit the C-FOAPAL on Current Pay Adjustments.
7. Make additional corrections if required. Select another job from this pay period to adjust (Step 4).
8. Review changes.

Enter Memo

1. Type a description for the adjustment.
   1. Click the green MEMOS tab.
   2. Click in the Memo box.
   3. Enter a detailed description explaining the Illinois COVID-19 paid administrative leave situation.
   4. Click the Add button.
   5. If necessary, edit your phone number listed in the INITIATOR PHONE NUMBER field.

Route

10. Route the transaction.
    1. Click the Route button near the lower left of the screen once all changes have been made.
    2. Successful routing is displayed in the yellow dialogue box at the top of the screen.
       NOTE: To cancel a transaction before routing it, select Delete Entire Transaction from the TRANSACTIONS menu.