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• Creating a Session
• Recommended Settings
• Browser vs. Zoom Software
• Meeting ID
• Guest Speakers
• Importing Scheduled Zoom Sessions into Canvas
• iSchool Help Desk Information

Creating a Session

Instructors must load their own class sessions in Zoom in order to be the host of the meeting. Prior to the start of the semester, the Help Desk will load a Zoom module onto your course’s Canvas page. The link will appear in the Instructor Work Zone on the left in Canvas. When you click on the link, you will see a screen that looks like this:

Click the blue button in the top right corner that says Schedule a New Meeting. A pop up window will prompt you to create the settings for your meeting. The "Topic" field will default to the name of your course. The "Description" field can be left blank.

Recommended Settings

The following are the recommended settings for class sessions in Zoom:

• Make a recurring meeting that occurs weekly on the day of your course so that the meetings throughout the semester are already scheduled.
• Set meeting start times for the time class starts.
• Leave the video off for both the host and the participants. Participants can still turn their video on manually within the session.
• Select Allow participants to join anytime so students can join the session prior to your arrival and not have to wait in a waiting room (unless "Waiting Room" is selected).
• Mute participants on entry and record the meeting automatically in the cloud.

Browser vs. Zoom Software

Once you have a meeting scheduled, you have the option to run it in either your browser or through the downloaded Zoom desktop application. We strongly recommend you download the Zoom desktop application to have access to all of Zoom's features. 

The Zoom application enables you to join a meeting faster and runs more consistently. It also offers a larger amount of advanced settings.

The picture below shows some of the options available in the software that are not available when Zoom is opened in a browser.

Please note that the browser version of Zoom works best for scheduling non-class meetings and viewing account details. You can sign into the browser by going to illinois.zoom.us.

Importing Scheduled Zoom Sessions into Canvas

Recurring Zoom meetings can be created in the Zoom desktop application and imported into the course's Zoom module.

• After opening Zoom, click the Schedule button. 
  • When creating your meeting settings, you can follow the guidelines above in "Recommended Settings." Take note of the recurring meeting selection if you are scheduling your class sessions.

• When you've created your meeting in the Zoom desktop application, click Meetings at the top of the window and take note of that specific meeting's Meeting ID. 

• In your Canvas course's Zoom module, click the three dots icon on the right side of the screen. Beneath that, select the "Import a Meeting" option.

• You will be prompted to enter the Meeting ID that you saw when you created your meeting in the Zoom desktop application. Type it in and click Import. Now your corresponding Zoom session will appear in your Zoom module.

Questions?

iSchool Help Desk Contact Information

Main Help Desk:

HUB Building

614 E. Daniel Street, 4th Floor

Champaign, IL 61820