UPAY - Completing the Vendor Information Form Using Adobe Sign

Completing the Vendor Information Form Using Adobe Sign

This article provides step-by-step instructions on how to complete the Vendor Information Form using Adobe Sign.

Vendor Information Forms (VIF) are typically processed within 7-10 business days. Vendor IDs are synced to iBuy if requested in the VIF once the Vendor ID has been established within Banner. The department contact listed on the form will be notified via email once the form has been processed.  Check status of processing the Vendor Information Forms our website.

There are two sections in this form:

  1. UI Department Requesting Information section to be completed by a University Department.
  2. Vendor Information Form to be completed by the vendor.

Completing the UI Department Requesting Information Section

  1. Go to the Vendor Payment Forms website.
  2. Select the Vendor Information Form using Adobe Sign.
  3. Select Continue at the bottom of the screen to acknowledge and agree to the Adobe Terms of Use.
  4. Complete the UI Department Requesting Information section.
    NOTE: Vendor IDs are synced to Banner if you check the Purchase Order box OR select Yes for Add to iBuy.
  5. Select Submit at the bottom of the screen.
  6. Complete the Assign to next participants pop-up screen with the Vendor's information.
    1. Optional: Select the +Add Message link to add a note to the email that the vendor receives.
    2. To delete the message, select the -Delete Message link.
  7. Select Next.
  8. Complete the Enter Your Information screen with your university information.
  9. Select Submit.
  10. Open the email that Adobe Sign sent to you.
  11. Select the Confirm my email address link.
    NOTE: A browser will open and confirm routing of the Vendor Information Form to the vendor via email.
    NOTE: When the vendor completes the Vendor Information Form, you will receive an email confirmation. The Open agreement link does not work.  In order to get a copy of the completed form, email uivendor@uillinois.edu.

Completing the Vendor Information Form Section

  1. Open the email that OBFS UIVendor sent to you.
  2. Select Review and sign.
  3. Select Continue at the bottom of the screen to acknowledge and agree to the Adobe Terms of Use.
  4. Complete the Vendor Information Form starting with the Step 1 – Tax Information section.
    NOTE: It is vital to complete the electronic signature at the end of this form.
  5. Select Click to Sign at the bottom of the screen.
    NOTE: Vendors will have a confirmation screen. The download a copy link will not work. In order to get a copy of the completed form, email uivendor@uillinois.edu.
    NOTE: Vendors will receive confirmation of submission via email. The Open agreement link does not work. In order to get a copy of the completed form, email uivendor@uillinois.edu.


KeywordsCompleting the Vendor Information Form Using Adobe Sign   Doc ID127064
OwnerLearning Systems SupportGroupUI Training and Development Resources
Created2023-04-05 08:22:40Updated2024-02-02 10:00:37
SitesUniversity of Illinois Training and Development Resources
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