How to Add a Calendar in the Outlook App (Windows)

Instructions on how to add a shared calendar in the Windows Outlook App.
  1. Open up your calendar in the Outlook app for Windows. 

  2. In the toolbar at the top, click the three dots on the right side. Note: if you are using the new version of the Outlook App, follow the instructions for how to add a calendar in the Browser version of Outlook.
    Three dots on right side of toolbar

  3. Hover your cursor over Add, and click Open Shared Calendar.
    The add calendar menu

  4. A small box should pop up on your screen. Click Name...
    Search for the name of the calendar

  5. A new window will pop up that will allow you to search for the person whose calendar you would like to add. The default option is that you can only search up users by their last name and then first name. To give you more search options, you can click the circle next to More Columns, which is located above the search bar. Using this option, you can search by first name and then last name, email, department, etc. Once you have searched up and located the user whose calendar you would like to add, click on their name so that it is highlighted and click OK.
    Selecting a calendar to add

  6. You will be returned to the small window. The person’s name should now be in the box next to the “Name...” button. Click OK.

    Confirm that the right calendar is listed

  7. You can select the calendar to view on the left side of the screen where your list of calendars is located. It is specifically listed under the “Shared Calendars” category.

    Where to find the Shared Calendars list

  8. To remove the calendar, right-click on the user’s name and click Delete Calendar.
    How to delete the calendar

KeywordsCalendar Outlook Windows Shared   Doc ID129004
OwnerJonas Y.GroupSchool of Information Sciences
Created2023-06-13 16:05:47Updated2023-07-19 16:07:27
SitesUniversity of Illinois School of Information Sciences
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