Documents stored outside of the EDDIE repository (on a user’s desktop, on a unit’s network drive, in a Box folder, etc.) that query converted universes will not be automatically repointed. This leaves users and units with two options: 1) publish local documents to EDDIE, or 2) manually repoint each query/document. The following article will go over option one - publishing local documents to EDDIE.
Background about the Business Objects Universe Conversion project
As part of SAP's evolution of the Business Objects platform, they will no longer support the legacy universe format in the next major update. SAP introduced a new universe format in 2015, and AITS has been creating all new universes in that format since then. However, many of our universes were created prior to 2015 and remain in the legacy format. These older universes need to be converted to the new format at this time.
Once the legacy universes are converted to the new format, all documents that query those universes will need to be repointed from the legacy universe to the new universe.
All documents stored correctly in the EDDIE repository will be automatically repointed to the new universe. If you as a user and your unit store all needed documents within the EDDIE repository, there is nothing you or your unit will need to do for this part of this project, other than making sure the documents are stored correctly.
However, if you or your unit use the Web Intelligence Rich Client application on your desktop and store reports outside the EDDIE repository (on a user’s desktop, on a unit’s network drive, in a Box folder, etc.), these documents will not be automatically repointed. They must be manually repointed by the user within 90 days of the conversion.
Universes will be converted in groups based on subject area. AITS will be sending communications to users with access to the affected universes throughout this project. You will know when universes are to be converted, and when the 90-day time frame ends.
How to Publish Local Documents to the EDDIE Repository
Personal Documents
Personal documents, used by individual users, that are stored outside the EDDIE repository (on a user’s desktop, on a unit’s network drive, in a Box folder, etc.) will either need to be moved into the EDDIE Repository to be automatically repointed, or manually repointed by the user within 90 days of the conversion.
To move locally stored documents into the EDDIE Repository, open the document using the Web Intelligence Rich Client application, click the Save As icon in the Toolbar, select Publish to BI Platform Repository, choose a location in your Personal Folders section and click Publish.
Shared Documents
Shared documents, used by multiple users within a unit, that are stored outside the EDDIE repository (on a unit’s network drive, in a Box folder, etc.) will either need to be moved into the EDDIE Repository to be automatically repointed, or manually repointed by a user (with Publisher permissions) within 90 days of the conversion.
To move locally stored documents into the EDDIE Repository, a user with Publisher permissions will be needed. They will need to open the document using the Web Intelligence Rich Client application, click the Save As icon in the Toolbar, select Publish to BI Platform Repository, choose a location in your Shared Unit Folder and click Publish.
If your unit would like to establish a Shared Unit Folder in EDDIE for the purposes of sharing documents among unit colleagues, please submit a ticket to Decision Support. We can assist with bulk uploading documents into the EDDIE environment, as well.
