Updates: Info Only

Faculty Searches

• Shelter Med: accepted offer – Dr. Russell – June start date
• ECC: 1 offer accepted Dr. Gelendi, 1 offer declined Dr. Rivas
• Ortho: 1 offer extended – Dr. Harper
• Soft tissue: candidate interviewed this week – Dr. Morton
• Diagnostic Imaging: OPEN, Dr. Epperly likely to increase ~ 50%
  • Increasing ultrasounds by (4) – Starting in July when resident comes on
• Surgical Oncology – OPEN
• Medical Oncology – plan to OPEN position for wither clinical track to tenure track
• Neuro: Open rank position coming soon
• Food Animal – plan to OPEN tenure track position
• ECC – Coordinator of ECC – Erin Long

Staff:

HIS: IT Technical Associate position.

• Candidate accepted – will take the onboarding off Amanda

Facilities

LAC

• Client restrooms are open
• Locker room project – demo occurring after hours, likely 2 weeks left of demo. 
• Recovery stall – doors in production – likely lead time of 14 weeks.  PO for new padding ready to go once we have ETA on doors
• Ward 3 large door – College funded to be replaced in FY26

VMSC

• Office room 5 – construction to start this week
• After office construction ~$30K will be left – Brandon will work with Kim and ZooMed team teams to get equipment and/or redo cage space in zoomed

SAC

• Oncology – trying to make up some lost weather days by working Saturdays.  Currently estimated completion End Feb/early March 2026
• Steel will start going up last week April – then things will start to move a little faster
• Air Handler – not moving quickly – still in 50% phase so nothing we need to worry about currently 

ECC - Trauma Center - Dr. Brent Von Schaumburg

• American College of Veterinary Emergency and Critical Care (ACVECC) Veterinary Committee on Trauma (VetCOT)

SAC service space

Service square footage of available spaces:

• Each department will put a proposal together to present it to the board. The board will decide how the space is allocated.
  • Neuro – clinic space needed
  • Soft tissue – cage space
  • Phone/computer space for residents
  • Dentistry space used as a communal area

VETSOAP

• AI-powered medical scribe platform that converts clinical conversation audio into structured, high-quality SOAP notes.
• See 1 pager
• Proposal – ask for services to do a trial and provide feedback
  • Need to also write a policy indicating need for owner consent
  • Keep students out of the application and continue “writing” notes
  • Program can be used by –
    • Chemotherapy conversations with clients
    • Farm visits
    • ZooMed – ambulatory
    • Onco – talking with clients
    • Surgeries
  • Can record and upload without WIFI
  • Does not record conversations in chronological order

Equine CT

• Qalibra & Ast0 deliberations 
• Qalibra - small and large animal - can do contrast
• Ast0 - only large animal

Hospital Documentation

Delivery of care for employee pets & the proper documentation of medical records and charging.

There is need for the hospital services to document all visits and charge for services. I have many of my patients, owned by hospital employees who see specialty services "under the table" and no documentation is ever made even though in some cases, diagnostics are done. Puts us in a tricky situation not to mention we don't have a complete medical picture to go on.

Employee Boarding Program Update

• Amendments to employee boarding program policy 
  • In agreement to add new changes to employee boarding policy
  • Proposed amendment will be sent to EBP committee
  • Boarding revocation is a committee decision not decided by one administrator

LAC

Facilities

• Installation of hands-free water fountain in the 2^nd floor LAC west hallway

Isolation

• Isolation daily charge – in addition to ICU fees & set-up fee
  • EHV not available after hours or weekends
  • Currently (1) stall for temporary holding
• Using boarding fees to provide funds for biosecurity testing
• PCR machine – set fee schedule – Salmonella, EHV-1, Strep equi
• VDL - Salmonella PCR and culture combination test that will cost
  • $50 each
  • $5000 for machine - $200/month payment

Late to appointment policy - Neuro

A client is consecutively showing up late to appointments (1-3 hours). There is no policy in place for arriving late, just missed appointments and a booking fee.

Does the hospital need a universal policy?  Or should each service manage separately?

• Begin charging an overbooking fee if over 20 minutes late and need to be seen or they can reschedule.

VTH Holiday Schedules 2025-2026