UAFR - Guide to Multiple Debits and Credits Rule Codes

Code Definition

These two Banner rule codes allow journal vouchers (JV) to process multiple debits and credits sequences in a JV document.

• 125 “JV Multi Debits Credits-Local Funds”
• 175 “JV Multi Debits Credits-State OPAL”

Code Restrictions

• Rule code 125 cannot be used with State, Grant, or Federal Ag funds.
• Rule code 175 is only allowed on State funds.
• Rule codes 125 and 175 operate together and cannot be mixed with any other rule codes or journal types.
• Only revenue and expense account codes can be used with 125 and 175.

Code Use

• Identifying which debits are associated with which credits should be easy and intuitive.
  • For example, the debit and credit transactions could be in sequential order:
    • seq. 1 debit $100
    • seq. 2 credit $50
    • seq. 3 credit $50
    • seq. 4 debit $30
    • seq. 5 credit $30
• A common identifier could be added in the Transaction Description or optional Document Reference field. 
• FOATEXT is particularly important when using this functionality. FOATEXT must provide the purpose of the transaction, the original Banner document number(s), source transaction (if applicable), who to contact for questions, etc.

Please review the Rule Codes for Journal Voucher Types job aid to see a complete list of Banner JV Rule Codes.

If you have rule code questions, visit the UAFR Who to Ask page.