Managing people on your LAS Drupal site

A quick guide to updating your directory on LAS Framework sites.

Adding new people to the directory

When adding new people to your site, all you need are three items: their netid, their role in the department, and the source for their data.  The steps below will help you import new people to your site.
  1. Login to your site. You will need to be in the Directory Editor role to manage your site's directory.
  2. Hover over the people icon in the admin toolbar and click on "Import directory users"
  3. Choose the primary role for the individuals your adding to your directory (Faculty, Grad Student, etc).  Additional roles can be added later.
  4. Choose the directory source for this person.
      • Illinois Experts - this will be for tenure system faculty or anyone who has a public profile on Illinois Experts.
      • Campus Directory - this option can be used for all other full-time employees not in Illinois Experts.
      • None - this will be used for all students, whose information can not be pulled from central sources.
  5. Enter netids - list one netid or @illinois.edu email address per line
  6. Click the Import button

Removing people from your department's directory

You can remove people from your directory one at a time in one of two ways:

Remove all roles - if the user will still be associated with the department or might return.

  1. Log in as a Directory Editor.
  2. Navigate to the profile page for the person to remove.
  3. Click the Edit Your Profile button on the right sidebar of the profile page.
  4. Uncheck all of the Role items.
  5. Click the Save button at the bottom of the form.

Cancel the account - to completely remove someone from the department.

  1. Log in as a Directory Editor.
  2. Navigate to the profile page for the person to remove.
  3. Click the Edit Your Profile button on the right sidebar of the profile page.
  4. Click the Cancel account link at the bottom of the form.
  5. Choose the Delete the account and make its content belong to the Anonymous user option.
  6. Click the Cancel account button.

Cancel multiple accounts - to completely remove someone from the department.

  1. Log in as a Directory Editor.
  2. Choose Manage -> People in the black and white Admin toolbar at the top of the page.
  3. Check the box next to all of the people you want to remove.
  4. In the Action dropdown above the list, choose Cancel the selected user accounts.
  5. Click the Apply to selected items button.
  6. Double check the list of accounts to be removed!
  7. Choose the Delete the account and make its content belong to the Anonymous user option.
  8. Click the Cancel account button.

Keywords:
Drupal, directory, LAS 
Doc ID:
92554
Owned by:
Tyler R. in University of Illinois LAS
Created:
2019-06-19
Updated:
2024-10-09
Sites:
University of Illinois Liberal Arts and Sciences