RIMS - Transferring Records to Archives

Inactive records that have been identified as having enduring value must be retained permanently. In nearly all cases, these records should eventually be transferred to the University Archives on the appropriate campus.

Transferring Records to Archives                                                                                                                                                           Records Disposal

Arrangements should be made with the University Archives on the appropriate campus to secure materials in place or transfer them to the Archives for permanent retention. 

When the requirement for retention indicates records should be transferred to the University Archives, departments will need to follow the procedures established by the Archives to complete the transfer process. More detailed information for the specific University Archives transfer process on your campus can be found by emailing the applicable Archives via the links below or by contacting the RIMS office.

Chicago - lib-spec@uic.libanswers.com

Springfield - archives@uis.libanswers.com

Urbana-Champaign - illiarch@illinois.edu

Once an inventory is complete and the transfer procedures have been followed, the materials can be transferred to the University Archives. (When your unit is ready to move materials, refer to the contact information under the Records Management - Planning a Move section of the Records Storage page for the next steps.) When the transfer is complete, your unit should submit confirmation to the RIMS office verifying completion of the materials transfer.

Have a question that isn't answered here or need more specialized guidance? Please contact us!

Records and Information Management Services 

Email: RIMSgroup@uillinois.edu 

Urbana Office: Rm. 450 HAB M/C 359

Chicago Office: AOB B11, M/C 817


Keywordsrecords management, archives, RIMS   Doc ID94903
OwnerMargaret N.GroupUniversity of Illinois System
Created2019-10-09 12:29:18Updated2024-02-28 13:44:20
SitesUniversity of Illinois System
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