ACES Technology Services, Turner Hall : Zoom Documentation

This Document is to assist with basics of Zoom meetings, scheduling and recording.

For more information or if any questions, please contact us at:

Phone: (217) 244-6407

How to Log-in to Zoom: Click here

How to schedule a Zoom meeting : Click here

How to schedule to record a Zoom meeting: Click here

How to share the MediaSpace video with IT for collaboration: Click here

To view all the meeting rooms in Turner Hall: Click here

To view and request for the Zoom Department room account credentials: Click here

Zoom meeting recording

Web Portal

To enable or disable Automatic recording for your own use:

  1. Sign into the Zoom web portal at using browser of your choice.
  2. In the navigation menu, click Settings.
  3. Click the Recording tab.
  4. Click the Automatic recording toggle to enable or disable it.
  5. If a verification dialog appears, click Enable or Disable to verify the change.Note: If the option is grayed out, it has been locked at either the group or account level. You need to contact your Zoom admin.
  6. Select either to Record on the local computer or Record in the cloud.
  • If you select Record in the cloud, select or clear the check box next to Host can pause/stop the auto recording in the cloud.
  • Click Save.

Note: If Automatic recording is enabled in your settings, it will be set for any meetings that you schedule going forward. It will not apply to existing meetings or your Personal Meeting ID. You will need to enable it for these meetings individually.

Zoom App

  1. Open the Zoom app.
  2. In the meetings tab, click on the “Schedule” button.
  3. Customize the meeting settings.
  4. Click on the “Advanced Options”, check “Automatically record meeting” and choose “in the cloud” option.



Zoom/MediaSpace video collaboration

Instructions to make "Department IT" as Collaborators/Owners

  1. Go to
  2. Go to the video.
  3. Go to Actions (Located below the video, towards the right).
  4. Go to Edit.                                                                                                                                                                                                                                                                                                                   2               
  5. Go to Collaboration                                                                                                                                                                                                                                                                                                              
  6. Go to "+Add Collaborator" or "Change media owner".
  7. Type group name relative to the department CPSC or NRES, "CPSCseminars-ownership/NRESseminars-ownerships "
  8. Check all the 3 check boxes for permissions.
  9. Click Add.


Zoom Department Room Account

We have created Zoom accounts for some conference rooms, for easy collaboration of Zoom meetings.

These accounts can be used to:

  • Create Zoom meeting
  • Log in to the resident PC while Zoom meeting collaboration (If user does not want to use personal UOFI credentials)
  • Make this account an alternative host to start a meeting, in the case of  absence of the meeting host

Crop Sciences Room accounts

Natural Resources & Environmental Sciences Room accounts







To request the password credentials of these room, please email us at:



KeywordsZoom Turner Hall   Doc ID130938
OwnerArchana P.GroupAnswers @ ACES
Created2023-09-07 11:48:01Updated2023-10-23 16:33:16
SitesUniversity of Illinois - College of ACES
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