Email, Google Apps @ Illinois, Frequently Asked Questions (FAQs) for Faculty, Staff, and Graduate Students
Frequently asked questions about faculty and staff's Google Apps @ Illinois accounts.
- Google Drive (including Google Docs and Google Spreadsheets)
- Google Sites
- Google Talk and Hangouts
- Google Calendar
- Google Analytics
- Google Groups
- Gmail (see below)
Once the installation completes, you will be prompted to sign in. In order to log in with your Google Apps @ Illinois account, enter your NetID@illinois.edu email address with no password, and click the Sign in button. You will be redirected to the campus Single Sign-On where you can enter your NetID and campus password in order to complete the log in.
Can I share a Google Doc from a my personal Google account to my Google Apps @ Illinois account?
Yes. To work with a personal Google document in your new Google Apps @ Illinois account, simply log in to your personal Google account and share the Google Doc to your NetID@illinois.edu address with "Can edit" rights.
Can I transfer ownership of a Google Doc from a my personal Google account to my Google Apps @ Illinois account?
No you can NOT change document ownership across domains. However you can copy a document from your personal Google account to your Google Apps @ Illinois account. Here are the steps.
- Log in to your personal Google account and share the Google Doc to your NetID@illinois.edu address with "Can edit" rights.
- Log in to your Google Apps @ Illinois account.
- Open the shared document for which you want to change the ownership.
- From the File menu, click "Make a copy."
- In the Copy Document pop-up, select "Also copy document collaborators" if you want to share the new copy with the original collaborators.
- Click OK. Your Google Apps @ Illinois account is now the owner of the copied document.
Can I share a Google Drive folder with the public?
Yes, appropriate content can be made publicly available by creating a public Google Drive folder. Here are the steps:
- Create a new folder in the Google Drive web interface.
- Right click on the new folder and select "share..."
- Click the "get shareable link" button in the upper right.
- Click the "anyone at Google Apps @ Illinois with the link can view" pulldown.
- Select "more..."
- Select either "public on the web" (if the folder should appear in Google search results) or "anyone with this link" (if the folder should NOT appear in Google search results).
- Click save.
Now use the provided Google Drive link to share your folder content with anyone on the internet.