Zoom, Best Practices for Meetings

Here are a few tips and tricks you should know about to help make your Zoom meeting a success:

If you need to host public meetings where most participants are outside the University of Illinois System, we strongly recommend you use a Zoom webinar for your event. 

Please, do not post your Zoom meeting information to public forums or social media. Do not edit or disable the default meeting settings unless you are aware of, and accept the risk associated with doing so. Limit in-meeting participant features to only those participants require. If you must post information to a public forum or social media, and you require the interaction features of a Zoom meeting, require meeting registration and only publicly share registration links. If you require meeting registration, verify and manually approve each registrant. Utilize meeting authentication and the waiting room to block unwanted guests from joining.  More information about protecting your Zoom session can be found at: Zoom, protecting your sessions

If you have any questions or require assistance with your event, please reach out to the Technology Services Help Desk by creating a ticket at help.uillinois.edu, or by calling 217-244-7000, or emailing consult@illinois.edu.

All Zoom disruptions should be promptly reported to the Technology Services Privacy and Security team at: security@illinois.edu




Other meeting protection information

Join Before Host:

Waiting Room:

Alternative Hosts:

Promote Co-hosts to help manage large meeting logistics

Utilize Breakout rooms for collaboration:

Annotate during your meeting to highlight important information.

General Zoom Hosting Tips:

More resources including presentation tips, housekeeping slides, etc can be found at the Zoom website here: https://support.zoom.us/hc/en-us/articles/209743263-Meeting-and-Webinar-Best-Practices-and-Resources