HR Front End Detailed Steps

1. First review the position to be used for the employee. Especially verify Type is Pooled. If changes are needed follow Position Creation and Maintenance instructions to complete a PCM transaction BEFORE processing the New Hire transaction.
2. Search for the employee and open the Employee Record View.
3. Select Transactions»Add a Job.
4. On the Employee Class screen:
   1. Select Employee Group E‐Civil Service Extra Help.
   2. Choose an answer for the question ‘Is this position seasonal?’ (Usually No)
   3. Click Continue. 
5. Job Dates screen:
   1. Verify that the Employee Class is correct.
   2. Type the Job Begin Date.
   3. Click Continue.
6. Type a position number in the I have a position number field.
7. Click Continue.
8. Position Data for Extra Help non‐clerical positions is not editable in an Add a Job transaction. All EH non‐clerical positions have Type P‐Pooled. Click Continue.
9. On the Job Data screen:
   1. Job FTE defaults to 0.00 and is not editable.
   2. Review the Hourly rate and edit if necessary. If there are steps associated with the position, set the pay rate by selecting the appropriate salary Step.
   3. Review Timesheet COA and Org and edit if needed.
   4. Time Entry Method defaults to Web. Remember to edit it if necessary.
   5. Verify the Job Labor Distribution.
      1. If a change is needed to existing values click on that field, overwrite the numbers, and click Update to the right of the LD row. Note: You must click Update next to each LD row for which you change values.
      2. If an additional line is needed, use vertical blank fields below the LD row(s) to enter data, click Add LD.
   6. Type a Job Comment that includes a job description and contact email & phone number. Click Add Comment. Note: Once the comment is added you cannot change or remove it.
   7. Click Continue. 
10. Routing:
    1. Review all changes and Route. Should get message Success routing to ORG Review stop.
    2. Transaction appears in Org reviewer Group Inbox. Org reviewer must Take Ownership, review, and Route. Should get message Success routing to CAMPUS Apply stop. (If reviewer is not the home org transaction routes to home org before going to Campus stop.)
    3. Transaction appears in Extra Help Group Inbox. Extra Help must Take Ownership, review, and Apply.