HR Front End Transaction Tips – SSN and/or Name Change
Transaction Type - Employee Data Change
Routing required - Home Org-Campus HR
Documents to Attach - none
Prior to submitting the HR Front End Transaction for a Name Change, the Unit should complete an I-9 in the Tracker I-9 system following the Name Change Tracker I-9 instructions.
Note Employee’s Home Org must initiate this transaction
HR Front End procedure (details – steps)
- Find employee, go to ERV
- Select the Employee Data from the transactions menu
- Click on the GEN INFO tab (for name change), expand the Employee General Information accordion, enter new name OR
Click on the BIO/DEMO tab (if SSN change), enter SSN - Click Save
- Add Transaction Memo indicating you have reviewed name change documents (SS card); Name must match SS card unless international then must match passport
- Click Add
- Review all changes, Route
- College retrieves from Group Inbox, Take Ownership, review and Route
- Central HR retrieves from Group Inbox, Take Ownership, review and Apply
Revised 06/30/2011