Topics Map > Job Aids > Systems > HRFE > Current Employees
HR Front End Transaction – Visa Change
Transaction Type – Employee Data Change
Routing required – Home Org Unit, Campus HR (see note if home org is Fellowship Office)
The University of Illinois uses Tracker for completing I-9s. The employee must complete and sign (electronically) Section 1 on or before their first day of work for pay. The appropriate I-9 Manager or Designated Agent must complete and sign (electronically) Section 2 no later than the third day of work for pay. The I-9 must be completed in Tracker before the HR Front End transaction is routed to campus human resources/Student Employment. Campus human resources/Student Employment will return any transaction that does not have an I-9 completed in Tracker. Should a transaction be returned, the unit must ensure the I-9 is complete in Tracker, then route the transaction once again to campus human resources. Failure to complete the I-9 in a timely manner and/or attached to the HRFE transaction can delay payment to the employee.
HR Front End Procedure (details – steps)
Note: Employee’s Home Org typically must initiate this transaction
- Find employee, go to ERV
- Select Employee Data from the transactions menu
- Click on EMPLOYEE GENERAL INFORMATION to open data fields
- Enter Visa Type and Expiration Date (or if only extension, enter new Expiration Date)
- Click Save
- If additional changes are needed, for example reappointment, click Add Change button
- See appropriate (depending on employee group) Reappointment Tips Sheet
- Review all changes, Route.
- Department retrieves from Group Inbox, Take Ownership, review and Route
- Central HR retrieves from Group Inbox, Take Ownership, review and Apply