Topics Map > Job Aids > Processes > Hiring Employees > Employee Referral Program

Employees Referring Applicants Job Aid

This document contains details on the employee referral program steps for referring applicants
  1. To access the internal job board (jobs.illinois.edu) you need to click on Current Employees. 
    Career opportunities heading with an orange gradient overlay showing current employees button
  2. When you access the internal job board you will see a column, Eligible for Referral. Jobs eligible to pay a referral incentive will have a dollar sign next to the word “Referable.”
    The University of Illinois Urbana-Champaign internal job board
  3. When you click on the position you will see the $600 payment amount and a button to click on to make a referral, Refer a Candidate.
    An internal job page showing an orange arrow pointing to refer a candidate button.
  1. Selecting Refer a Candidate will take you to the screen below which can be used to send the referral link to someone you would like to refer. In order for you to get credit for the referral, the applicant must use the referral link. If they do not use the referral link you will not be listed as the referring employee.
    1. Watch the video for how to access and submit a referral from your mobile device. 
      Refer a candidate form with fields for candidate email, relationship to candidate, message, referral link, and a Send Email button.Internal job board with "My referrals" circled in red. 
  1. Once you have submitted a referral you can keep track of the status on the My referrals tab. 
  2. If your referred candidate is hired you will see the status updated to hired on the My Referrals tab. Employee referrals tab
  1. If your referred candidate is hired, the hiring HR unit will send you (via email) the UIUC Employee Referral Incentive Acceptance Form for you to review. After reviewing the eligibility terms select “yes” or “no” to the Agreement. This completed form is required to process the referral incentive payment. Employee referral incentive acceptance acknowledgement form

Payment Information

  • You will receive a lump sum payment with the next regular pay period after the candidate’s first day.
  • This payment is subject to tax withholdings.

Document Last Updated: September 12, 2023

See Also


Keywords:
employee referral, referring employee, employee referral applicants 
Doc ID:
157589
Owned by:
Anisat A. in University of Illinois Human Resources
Created:
2025-12-19
Updated:
2026-01-29
Sites:
University of Illinois Human Resources