• In HRFE, use the personnel date as the first day in the following pay period in which you want the lump sum to be paid out in.
• Under Transactions, select Add a Job.
• Input your pooled Lump Sum Position number and the begin date should be the same as your personnel date/begin date of the pay period you are using, and the end date should be the last day in the pay period you are using. Select Continue.
• Continue through the next screen titled Position Data.
• In the Job Data Screen, change the job title to “NEW HIRE INCENTIVE” and change the Hourly rate to the agreed upon rate (up to 5% of the final base salary with a maximum of $15,000) and select no remote under the Remote Working Location.
• You will also add a Job Comment on the bottom of the page stating “IHR please correct the earn code to NHI for $X to pay the lump sum for a New Hire Incentive payment.”
• Then select continue.
• You will need to attach the signed offer letter with the sign-on incentive language included and select a document type of “Offer-Acceptance Letter”

Once all the above is completed, you may route.

*Please note if this is done late, you must process an adjustment to pay out the lump sum. If it is processed and applied ON TIME the lump sum will pay out automatically