Creating a Staff Vacancy Workflow

• The department/college creates a Staff Vacancy workflow in JDX for the vacancies they want to fill. JDX Staff Vacancy Job Aid
• Only one workflow is needed if the position is a multi-hire and will be the same job description for all positions. The CCCA-Hub will assign a Position Number to each new position.
• Under the Job Information Tab in JDX:
  • Follow the directions in the JDX Staff Vacancy Job Aid.
  • For each workflow, make sure to complete the multi-level position or multi-hire position field and the Number of Vacancies field.

    

• Complete the workflow according to the JDX Staff Vacancy Job Aid.

Verifying the Information in Cornerstone

• Once the requisition has fed over to Cornerstone, make sure the number of openings in Cornerstone is correct and verify the position numbers.
• Go to the General tab under the requisition.
  • Position Numbers (U##### , U##### with no space between) should be listed if it is a multi-hire.

    

  • At the bottom of the page, check that the number of openings is correct. (If the number of hires changes during the search, this needs to be updated accordingly.)

    

Hiring Process for a Multi-Hire Requisition

• For Civil Service, once the requisition closes, Talent creates the initial register/referral.
  • Classification dependent, the department and Talent will collaborate to review applicants.
• For Academic Professional, the department reviews applicants’ materials.
• Interviews conducted.
• Once a candidate is selected for hire, you will need to fill out the Hire From Search Form.
• When submitting Hire From Search Forms for potential hires, it’s important to note the designated Position Number for each candidate.
• Follow the regular instructions as stated in the Cornerstone-Offer Letters, Background Check, Pre-Employment, and Hiring job aid to complete the hire process in Cornerstone.

Adding Position Numbers to Active Requisitions (Additional Hires)

• Department will submit a new workflow with additional verified position number(s). The Comments section will be filled out to include details from the original requisition.
• Requisition should feed to CSOD but remain in Draft status.
• Talent COE will tie the position number(s) to the original requisition to allow the additional hire(s) to be made once the requisition has come off the job board.
• When submitting the Hire From Search Form, reference the original Req ID that applicants applied to.

Last Modified: November 17, 2025