Multi-Level/Multi-Hire Job Aid for Staff Vacancies

Overview: Multi-Level/Multi-Hire Requisition (Level I, II, III)

A multi-level/multi-hire is a requisition that is hiring multiple people at lower and/or higher level(s) within the same classification.
The department will specify in the JDX workflow that the position is multi-level/multi-hire upon submission.
Each level will have its own Req ID and include multiple Position Numbers for multi-hires.
- Only the lowest-level requisition will feed to Cornerstone and be posted on the job board.
- The higher-level requisition(s) will be left in JDX and not feed to Cornerstone.
Specialty Factors must build off the lowest level(s). The department cannot take out any qualifications from the lower levels.
For Civil Service, Talent will score candidates based on the lowest-level MAQs and assign a flag for the highest level that applicants meet.
For Academic Professional, the departments will review applicants’ materials based on the lowest-level MAQs and assign a flag for the highest level that applicants meet.

The department/college creates a Staff Vacancy workflow in JDX for the vacancies they want to fill. JDX Staff Vacancy Job Aid
- For a multi-level/multi-hire position, a workflow will need to be created for each level.
- For a multi-level/multi-hire position, all positions will be attached to the lowest-level position.
Under the Job Information Tab in JDX:
- Follow the directions in the JDX Staff Vacancy Job Aid.
- For each workflow, make sure to complete the multi-level position or multi-hire position field and the Number of Vacancies field.
- In the comment section of the JDX workflow, please enter the job code(s) and title(s) of the connected workflow(s).
- Complete the workflow according to the JDX Staff Vacancy Job Aid.

Once the requisition has fed over to Cornerstone, make sure the number of openings in Cornerstone is correct and verify the position numbers.
Go to the General tab under the requisition.
- In the Comments section, it should state that the requisition is tied to the higher-level requisition(s).
- Position Numbers (U#####,U##### with no space between) should be listed if it is a multi-hire.
- At the bottom of the page, check that the number of openings is correct. (If the number of hires changes during the search, this needs to be updated accordingly.)
Use the recommended Multi-Level/Multi-Hire Job Ad Formatting (instructions below).

Formatting Guidance for Multi-Level/Multi-Hire Job Ads
Section	Requirements / Formatting Guidance
Job Titles for Each Level	Clearly list working titles for each level
Job Summary	Provide an overview describing the purpose of the role that applies to all levels.
Duties and Responsibilities	Lowest Level (Level I) List duties/responsibilities in bullet format. Higher Level(s) List additional or more complex duties/responsibilities in bullet format.
Minimum Qualifications	Each level’s qualifications must be listed separately. Lowest Level (Level I) List minimum qualifications and any specialty factors in bullets. Higher Level(s) List minimum qualifications and specialty factors in bullets. Highest Level List minimum qualifications and specialty factors in bullets.
Preferred Qualifications	Lowest Level (Level I) List preferred qualifications in bullets. Higher Level(s) List preferred qualifications in bullets.
Salary	Clearly state salary ranges for each level. Ensure ranges align with campus compensation guidelines.
Formatting Note	If any of the above information is formatted differently than recommended, please reach out to IHR for approval.

For Civil Service, once the requisition closes, the department and Talent will collaborate to review applicants who qualify at the lowest level (Level 1).
- At the candidate review, Talent will note which candidates qualify for the higher level(s).
- Talent creates the initial referral after the candidate review.
For Academic Professional, the department reviews applicants’ materials.
For all staff searches, candidates will be flagged at the highest level at which they qualify. Every qualified candidate will be flagged (see flagging instructions below).
Interviews conducted.
Once a candidate is selected for hire, you will need to fill out the Hire From Search Form.
The department will note which level they are hiring for on the Hire From Search Form.
Follow the regular instructions as stated in the Cornerstone-Offer Letters, Background Check, Pre-Employment, and Hiring job aid to complete the hire process in Cornerstone. Job Aids

All qualified candidates will be assigned a flag for the highest level of qualifications they meet.
- Level 1: Base Level
- Level 2
- Level 3
- Level 4
Select the candidate(s) to assign a flag.
Click “More”
Select “Manage Flags”
Click “Add Flags” and select the appropriate flag for your candidate(s).
Choose the appropriate flag.
- For bulk application, select Add to All Candidates
- For individual application, select Add Flags next to a single candidate.
Review your flags before saving your selection at the bottom.

Department will submit a new workflow with additional verified position number(s). The Comments section will be filled out to include details from the original requisition.
Requisition should feed to CSOD but remain in Draft status.
Talent COE will tie the position number(s) to the original requisition to allow the additional hire(s) to be made once the requisition has come off the job board.
When submitting the Hire From Search Form, reference the original Req ID that applicants applied to.

Document Last Updated: November 17, 2025