Step 1: Submit Requisition in JDX 

• The unit submits the contract appointment requisition in JDX and must include the office address in the comments field.

  

• IHR Matrix Team will review workflow accordingly.
• Once approved in JDX, the requisition feeds automatically into Cornerstone system.

Step 2: Prepare Posting in Cornerstone

• The unit reviews the requisition in Cornerstone.
• Update any missing or incomplete information.
• Submit the posting for Matrix Team review.

Step 3: Matrix Team Review & Posting

• The Matrix Team and OAE reviews the posting for accuracy and compliance.
• Once approved, the Matrix Team posts the contract appointment on the job board.

Step 4: Application Review

• When the posting closes, the unit/committee:
• Develops a screening tool and reviews all applications.
• Identifies candidates they want to move forward with.
• Contacts the Matrix Team to verify whether those candidates the unit is moving forward with meet minimum qualifications.
• The Matrix Team confirms qualifications and communicates results to the committee.

Step 5: Interviews & Finalist Selection

• The unit/committee conducts interviews.
• Once a finalist is chosen:
• The unit notifies the Matrix Team.
• The Matrix Team creates a referral for the selected finalist.

Step 6: Closing the Search

The unit is responsible for:

• Update candidate status in Cornerstone using Contract appointment codes:

  

• Closing and dispositioning all applicants in Cornerstone.
• Notifying applicants of their status via email.

Step 7: Submit Hire from Search Form 

• The unit submits an appointment form with justification for the nonselected applicants and attach a copy of the screening tool.

Step 8: HRFE Transaction

• The unit initiates the HRFE transaction for the hired candidate.

Document Last Updated: January 9, 2026