Lump Sum Guide for Less Than Full-Time Employees
Guidance on how to proceed with a lump sum for less than full-time employee
What is a Lump Sum?
- Lump Sum payments are paid for teaching additional courses or for other special projects or assignments after the service is performed.
- Lump Sump approval and signatures must be obtained prior to work starting
Guidelines—These changes were effective January 2015
- There is NO change in an employee’s eligibility to provide additional service that may have previously been paid via lump sum. The change is only in how that service is compensated.
- All pay for service must be able to have hours worked/week associated with the payment for compliance with federal reporting as required by the Patient Protection and Affordable Care Act (PPACA).
| Employee Type | Yes | No |
| Academic with a total FTE equal to or greater than 75% | X | |
| Academic with a total FTE less than 75% | X | |
| Civil Service (37.5 hr/week) with a total FTE equal to or greater than 80% | X | |
| Civil Service (37.5 hr/week) with a total FTE LESS than 80% | X | |
| Civil Service (40 hr/week) with a total FTE equal to or greater than 75% | X | |
| Civil Service (40 hr/week) with a total FTE LESS than 75% | X | |
| Graduate Assistants (TA, RA, GA, PGA) with a total FTE equal to or greater than 75% (summer) | X | |
| Graduate Assistants (TA, RA, GA, PGA) with a total FTE LESS than 75% | X | |
| Academic Hourly only | X | |
| Extra Help only | X | |
| Grad Hourly only | X | |
| Ungergraduate Hourly | X | |
| 0% total FTE appointees | X | |
| Fellowship appointees | X | |
| *Retiree rehires follow rules per above categores* |
Options for paying for additional service for employees not allowed to be paid via lump sum:
- Add an appropriate hourly job; employee enters time
- Add a short-term, low-FTE job that reflects hours/week