Disposition Codes – Quick Reference
Always apply the most accurate code to reflect each applicant’s outcome. Proper use ensures compliance, transparency, and accurate reporting.
Academic Professional & Faculty
| Code | When to Use |
|---|---|
| Lacks Minimum Qualifications | The applicant does not meet the required education, experience, certifications, and/or skills. |
| Lacks Preferred Qualifications | The applicant meets minimum qualifications but does not possess the desired education, experience, certifications, and/or skills. |
| Late Submission (Faculty soft close) | The application was submitted after the soft close date. |
| Missing Documents/Incomplete Application | Required materials (resume, cover letter, certifications, licenses, references, etc.) were not provided. |
All Employee Groups
| Code | When to Use |
|---|---|
| Declined Interview | The applicant was invited but declined to interview. |
| Declined Offer | The applicant received an offer but declined. |
| No Response/No Show | The applicant was invited to interview, but did not respond or attend. |
| Not Hired: Semi-finalist | Applicant interviewed before the final round; reason for non-selection must be documented in the Hire from Search form. (Anyone on the referral list is considered a semi-finalist.) |
| Not Hired: Finalist | The applicant participated in the final interview round; the reason for nonselection must be documented in the Hire from Search form. (Anyone interviewed in the last round prior to selection is a finalist.) |
| Qualified, Not Referred | Applicant met minimum qualifications but was never interviewed; use for the remaining Ready for Referral candidates. |
| Search Closed Without Hire | Use only if no hire is made for the requisition; assign this code to all applicants. |
| Voluntary Withdrawal | Applicant chooses to withdraw from consideration but does not withdraw through their Cornerstone account. (The system will send an automated withdrawal confirmation to the applicant.) |
Not for Department Use (IHR Only)
| Code | When to Use |
|---|---|
| Closed as Duplicate | Used when merging duplicate applicant records. |
| Credential Assessment Complete | Reserved for biannual Crafts & Trades credential reviews. |
| Moved to Another Requisition | Used when requisition errors require a candidate to be reassigned. |
| Pre-screening Completed | Reserved for IHR administrative purposes. |
| System Update | Used to correct system-related integration errors. |
| Ineligible | Used when an applicant applies to a posting in error (e.g., restoral, transfer, or layoff requisitions requiring a search waiver). |