Hiring Approvals

This document contains detailed information about hiring approvals processes.

Provost Budget Approvals Needed to Start Hiring Process - February 2024

Provost Budget Approvals Needed to Start Hiring Process
Type of Hire Comprehensive Hiring Plans One-Off Hiring Requests

All academic/tuition generating units

Graduate College 

Library 

Illinois International

Tenure System & Specialized Faculty positions

  • Any FTE
  • All funding sources
  • All new positions and vacancies

Academic Professional & Civil Service

  • New (additional FTE) positions
  • State or ICR funding sources

Colleges submit via the DMI Hiring Plans System 

  • Reviewed annually on a rolling basis by the Office of the Provost; college must click “finalize” to prompt review
  • Units must reference the hiring plan commitment code on JDXpert Staff Vacancy Workflow
    • IHR has access to this folder as well as the DMI System to confirm approval

Colleges enter into the DMI Hiring Plans System

  • Automatic notification sent to Provost Office
  • Units must reference the hiring plan commitment code on JDXpert Staff Vacancy Workflow
    • IHR has access to this folder as well as the DMI System to confirm approval


All Other Units

Academic Professional & Civil Service

  • New (additional FTE) positions
  • State or ICR funding sources

Submit (optional) comprehensive hiring plan Excel template with annual report (or later)

  • Units must reference the hiring plan commitment code on JDXpert Staff Vacancy Workflow.
    • IHR has access to this folder as well as the DMI System to confirm approval

Submitted via JDXpert Staff Vacancy Workflow

Hiring Processes that DO NOT Require Provost Budget Approval* - February 2024

Hiring Processes that DO NOT Require Provost Budget Approval
All Units Type of Hire Type of Funding Hiring Requires JDX Workflow
Academic Professional refill vacancies All funding sources Yes
Academic Professional New positions 100% Self-supporting, grant, or gift-funded Yes
Civil Service refill vacancies All funding sources Yes
Civil Service New positions 100% Self-supporting, grant, or gift- funded Yes
Academic Hourly All Yes
Extra Help All Yes
Post-Doctoral Research Associates All No
Graduate Assistantships All No
Student hourly positions (Undergraduate & Graduate) All No
0%, $0 Appointments All No
Fellows/Visiting Scholars All No

Keywords:
hiring approvals, hiring, budget approvals, hiring process, hiring processes, provost budget 
Doc ID:
160687
Owned by:
Anisat A. in University of Illinois Human Resources
Created:
2026-04-14
Updated:
2026-04-14
Sites:
University of Illinois Human Resources