Kahua - Requesting Access to Kahua

This article provides step-by-step instructions on how to request access to Kahua for university staff.
  1. The Associate Director/Director will notify the Unit Security Contact (USC) for their organization that Kahua access is needed. The requestor will provide:
    1. NetID
    2. User Role/Kahua Group
    3. Approval Role (if any) 
  2. The USC will submit the official request for user access using the Security Application.
  3. The Security Application will notify the details of the request to the Authorizing group. This group will verify that the correct roles are being assigned.
  4. Once the request is authorized, AITS System Access Management will validate the details of the request, which will automatically generate an email to the Kahua Administrators distribution list with the details needed to provision the requested access in Kahua.
  5. One of the Kahua Administrators will then take the necessary steps in Kahua to create the contact and user records, along with granting group membership and approval role configuration.
  6. A Kahua invite will be sent to the new User.

Follow the same process if access must be removed for a user.

Unit Security Contacts Authorized to Request Kahua Access

  • Pat Schlehuber
  • Sheila Brown
  • Daniela Giurgea
  • Sandeep Dath (Chicago)
  • Madan Gopal Venkatesan (Chicago)
  • Je Greer (Springfield)
  • Russell Winterbottom (Urbana-Champaign)
  • James Brandt (Urbana-Champaign)
  • Dallas Schlosser (Urbana-Champaign)

UOCP Staff to Authorize Requests/Authorizing Group

  • Daniela Giurgea
  • Shannon Tucker
  • Angela Jacobs

Kahua Groups: Organization Level and Group Assignments

UA

  • Campus Architect
  • Campus Building Problem Reporter
  • Campus Lead Inspector
  • Campus Warranty Officer
  • Contract Specialist
  • Design Reviewer
  • Director
  • Director Assistant
  • Finance Manager
  • Finance Manager Assistant
  • General User
  • Internal Campus Construction
  • Operation & Maintenance Liaison
  • Planner
  • Project Manager
  • Project Manager Assistant

UIC

  • Campus Architect
  • Campus Building Problem Reporter
  • Campus Lead Inspector
  • Campus Warranty Officer
  • Contract Specialist
  • Design Reviewer
  • Director
  • Director Assistant
  • Finance Manager
  • Finance Manager Assistant
  • General User
  • Internal Campus Construction
  • Operation & Maintenance Liaison
  • Planner
  • Project Manager
  • Project Manager Assistant

UIS

  • Campus Architect
  • Campus Building Problem Reporter
  • Campus Lead Inspector
  • Campus Warranty Officer
  • Contract Specialist
  • Design Reviewer
  • Director
  • Director Assistant
  • Finance Manager
  • Finance Manager Assistant
  • Internal Campus Construction
  • General User
  • Operation & Maintenance Liaison
  • Planner
  • Project Manager
  • Project Manager Assistant

UIUC

  • Campus Architect
  • Campus Building Problem Reporter
  • Campus Lead Inspector
  • Campus Warranty Officer
  • Contract Specialist
  • Design Reviewer
  • Director
  • Director Assistant
  • Finance Manager
  • Finance Manager Assistant
  • General User
  • Internal Campus Construction
  • Operation & Maintenance Liaison
  • Planner
  • Project Manager
  • Project Manager Assistant

University of Illinois

  • Domain Administrator
  • UOCP
  • AVP
  • General User

Approval Roles

  • Senior Assistant Vice President of UOCP&RES
  • University Associate Director of Contracts
  • University Contract Specialist
  • Legal
  • UOCP
  • Board of Trustees
  • University Director for Capital Projects
  • University Associate Director for Capital Projects
  • Associate Director of UOCP&RES
  • University Construction Unit Head

Keywords:
authorizing administrators USC UOCP 
Doc ID:
152815
Owned by:
Learning Systems Support in UI Training KnowledgeBase
Created:
2025-06-27
Updated:
2025-08-05
Sites:
University of Illinois Training KnolwedgeBase