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Engineering Standard Video Conference System Information

General information and instructions for Grainger College of Engineering standard conference system.

Engineering Classroom & Conference Room Video Conferencing

Room conferencing systems in the Grainger College of Engineering generally follow the processes described below. These are general instructions for conferencing in multiple rooms. For specific room information, please visit go.engineering.illinois.edu/rooms or submit a ticket to engrit-help@illinois.edu

In most Engineering IT supported spaces, the conferencing system is capable of switching between the room PC and a BYOD device; however, a small number of rooms only support room PC conferencing or BYOD conferencing. These are soft-codec conferencing systems which provide two-way audio and web-cam style video over USB to compatible devices running most conferencing software. They are not equipped to capture video sources (document cameras, DVD players, wireless presenters, etc) other than the PC on which the conferencing software is running. 

When using the installed conference system with your own device

  • Plug your device into the conference room system using USB
    • There should be a standard USB-A cable available in the room, this may be stored in a drawer or cabinet
    • In rooms where the cable is not secured into the lectern, there will be a USB-B plug on the main input panel where the cable plugs in
  • Make sure your device is currently selected to be displayed by the AV system. In rooms capable of switching between conferencing devices, only the displayed source is connected to the conferencing system.

When using the installed conference system with the room PC

  • Make sure the PC is currently selected to be displayed by the AV system. In rooms capable of switching between conferencing devices, only the displayed source is connected to the conferencing system.

Using the conference system with Teams

Click on the Teams Meeting invite.

  1. Click on the Open Device Settings icon Open Device Settings Icon.
  2. Under “Speaker”, click on the Down Carrot icon, and change it to the room speakers (i.e. ExtronScaler, if that's the setup in the room) if necessary.
  3. Under Microphone, click on the Down Carrot icon, and change it to the room camera (ie. “Microphone (Blackmagic Web Presenter)”, if that's the setup in the room) if necessary.
  4. Click on Join Now.
  5. Example from EH 312:
    • Visual Image of A/V Settings in Teams

Using the conference system with Zoom

  • Open Zoom and sign-in using SSO (Illinois.zoom.us).
  • Verify the audio and video settings:
    1. Click on your user icon in the upper right corner of Zoom, then select Settings.
    2. In the Settings window, select Video from the left menu.
    3. Select the appropriate primary video device for the room – see the room device table below.
    4. Ensure that the other video settings match your preferences.
    5. In the Settings window, select Audio from the left menu.
    6. Select the appropriate Speaker and Microphone for the room – see the room device table below.
    7. Uncheck Automatically adjust volume under microphone settings.
    8. Ensure that the other audio settings match your preferences.
  • Place your call or join your meeting.

Room Device Table

Table of Camera, Speaker, and Microphone in Rooms

 Building & Room

 Camera

 Speaker

 Microphone

 Ceramics 213

 Logitech Meetup

 Echo Cancelling Speakerphone (Logitech Meetup)

 Echo Cancelling Speakerphone (Logitech Meetup)

 CSL 204

 InFocus HD720A Camera

 Speakers

 Microphone (InFocus HD720A)

 CSL 301

 AV.io HDMI Video

 Echo Cancelling Speakerphone (TesiraFORTE)

 Echo Cancelling Speakerphone (TesiraFORTE)

 CSL 469B

 InFocus HD720A Camera

 Speakers

 Microphone (InFocus HD720A)

 CSL B02

 Axis V5915

 Echo Cancelling Speakerphone (Vaddio Audio Bridge)

 Echo Cancelling Speakerphone (Vaddio Audio Bridge)

 DCL 2240

 AV.io HDMI Video

 Echo Cancelling Speakerphone (TesiraFORTE)

 Echo Cancelling Speakerphone (TesiraFORTE)

 ECEB 2013

 Web Presenter HD 

 Extron HDMI (4- HD Audio Driver for
Display Audio
 

 Echo Cancelling Speakerphone
(TesiraFORTE)

 ECEB 2015

 Web Presenter HD 

 Extron HDMI (4- HD Audio Driver for
Display Audio
 

 Echo Cancelling Speakerphone
(TesiraFORTE)
 

 ECEB 2017

 Black Magic Web Presenter

 SVSi NSeries

 Microphone (Blackmagic Web Presenter)

 ECEB 3013

 Web Presenter HD   Extron HDMI (4- HD Audio Driver for
Display Audio
 

 Echo Cancelling Speakerphone
(TesiraFORTE)
 

 ECEB 3015

 Web Presenter HD 

 Extron HDMI (4- HD Audio Driver for
Display Audio
 

 Echo Cancelling Speakerphone
(TesiraFORTE)
 

 ECEB 3017

 Black Magic Web Presenter

 SVSi NSeries

 Microphone (Blackmagic Web Presenter)

 EH 312  Black Magic Web Presenter  ExtronScalerD  Microphone (Blackmagic Web Presenter)

 Everitt 1103

 Axis V5915

 AMX_HDMI1v4

 Dante USB Receiver

 Everitt 2100

 AV Bridge

 Speakers

 Microphone (AV Bridge)

 Everitt 3100

 AV Bridge

 Speakers

 Microphone (AV Bridge)

 HSL 1017  Web Presenter HD  EA224WMi (NVIDIA High Definition Audio)  Microphone (Web Presenter HD)
 HSL 2015  Black Magic Web Presenter  EA224WMi (NVIDIA High Definition Audio)  Microphone (Blackmagic Web Presenter)
 HSL 3017  Black Magic Web Presenter  SVSi N7142RS (NVIDIA High Definition Audio)  Microphone (Blackmagic Web Presenter)
 HSL 3019  Black Magic Web Presenter  SVSi N7142RS (NVIDIA High Definition Audio)  Microphone (Blackmagic Web Presenter)

 Newmark 1310

 AV.io HDMI Video

 Echo Cancelling Speakerphone (TesiraFORTE)

 Echo Cancelling Speakerphone (TesiraFORTE)

 Newmark 1311  Black Magic Web Presenter  Extron HDMI  Microphone (Blackmagic Web Presenter)
 Newmark 2310  Black Magic Web Presenter  AMX HDMI  Microphone (Blackmagic Web Presenter)

 Newmark 2311

 Black Magic Web Presenter

 Extron HDMI

 Microphone (Blackmagic Web Presenter)

 Newmark 2312  Black Magic Web Presenter  Extron HDMI  Microphone (Blackmagic Web Presenter)
 Newmark 3310  Black Magic Web Presenter  Extron HDMI  Microphone (Blackmagic Web Presenter)

 Siebel 2102

 Siebel 2102 Conference Cam

 Echo Cancelling Speakerphone (TesiraFORTE)

 Echo Cancelling Speakerphone (TesiraFORTE)

 Siebel 2303

 Logitech Conference Camera CC3000E

 Extron HDMI

 DVS Receive 1-2

 Siebel 2405

 Black Magic Web Presenter

Extron HDMI

 Microphone (Blackmagic Web Presenter)

 Siebel 3102

 Siebel 3102 Conference Cam

Echo Cancelling Speakerphone (TesiraFORTE)

 Echo Cancelling Speakerphone (TesiraFORTE)

 Siebel 4102

 Siebel 4102 Conference Cam

Echo Cancelling Speakerphone (TesiraFORTE)

 Echo Cancelling Speakerphone (TesiraFORTE)

 Supercon 2007

 PanaCast

Echo Cancelling Speakerphone (TesiraFORTE)

 Echo Cancelling Speakerphone (TesiraFORTE)

 TDFC4 A103

 Logitech Brio

 DVS Transmit 15-16

 DVS Receive 15-16

 Transportation 215

 InFocus HD720A Camera

 Speakers

 Microphone (InFocus HD720A)

 Transportation 304

 Logitech Meetup

 Echo Cancelling Speakerphone (Logitech Meetup)

 Echo Cancelling Speakerphone (Logitech Meetup)



Keywordsvtc video-conferencing conferencing standard instructions how-to   Doc ID105113
OwnerEngrIT AVGroupEngineering IT
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Created2020-08-20 07:22:21Updated2024-01-23 15:21:27
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