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Engineering Standard Video Conference System Information

Engineering Classroom & Conference Room Video Conferencing

Room conferencing systems in the Grainger College of Engineering generally follow the processes described below. These are general instructions for conferencing in multiple rooms. For specific room information, please visit go.engineering.illinois.edu/rooms or submit a ticket to engrit-help@illinois.edu. 

In most Engineering IT supported spaces, the conferencing system is capable of switching between the room PC and a BYOD device; however, a small number of rooms only support room PC conferencing or BYOD conferencing. These are soft-codec conferencing systems which provide two-way audio and web-cam style video over USB to compatible devices running most conferencing software. They are not equipped to capture video sources (document cameras, DVD players, wireless presenters, etc) other than the PC on which the conferencing software is running. 

When using the installed conference system with your own device

• Plug your device into the conference room system using USB
  • There should be a standard USB-A cable available in the room, this may be stored in a drawer or cabinet
  • In rooms where the cable is not secured into the lectern, there will be a USB-B plug on the main input panel where the cable plugs in
• Make sure your device is currently selected to be displayed by the AV system, in rooms capable of switching between conferencing devices only the displayed source is connected to the conferencing system

When using the installed conference system with the room PC

• Make sure the PC is currently selected to be displayed by the AV system, in rooms capable of switching between conferencing devices only the displayed source is connected to the conferencing system

Using the conference system with Skype for Business

• Open Skype for Business if it is not already running and sign-in if not automatic.
• Verify the audio and video settings:
  1. Click the Cog in Skype for Business toolbar
  2. In the Options window, select Audio Device from the left menu
  3. Select Custom Device from the Select Device drop-down
  4. Under the customization options, select the appropriate devices for the room – see the Room Device Table
  5. In the Options window, select Video Device from the left menu
  6. Select the appropriate video devices for the room – see the Room Device Table
• Place your call or join your meeting

Note: Generally, Skype for Business logs in automatically to your account if you logged into the computer or a shared account if the computer uses a generic account.

Using the conference system with Zoom

• Open Zoom and sign-in using SSO (Illinois.zoom.us)
• Verify the audio and video settings:
  1. Click on your user icon in the upper right corner of Zoom, then select Settings
  2. In the Settings window, select Video from the left menu
  3. Select the appropriate primary video device for the room – see the room device table
  4. Ensure that the other video settings match your preferences
  5. In the Settings window, select Audio from the left menu
  6. Select the appropriate Speaker and Microphone for the room – see the room device table
  7. Uncheck Automatically adjust volume under microphone settings
  8. Ensure that the other audio settings match your preferences
• Place your call or join your meeting

Room Device Table

Ceramics 213	Logitech Meetup	Echo Cancelling Speakerphone (Logitech Meetup)	Echo Cancelling Speakerphone (Logitech Meetup)
CSL 204	InFocus HD720A Camera	Speakers	Microphone (InFocus HD720A)
CSL 301	AV.io HDMI Video	Echo Cancelling Speakerphone (TesiraFORTE)	Echo Cancelling Speakerphone (TesiraFORTE)
CSL 469B	InFocus HD720A Camera	Speakers	Microphone (InFocus HD720A)
CSL B02	Axis V5915	Echo Cancelling Speakerphone (Vaddio Audio Bridge)	Echo Cancelling Speakerphone (Vaddio Audio Bridge)
DCL 2240	AV.io HDMI Video	Echo Cancelling Speakerphone (TesiraFORTE)	Echo Cancelling Speakerphone (TesiraFORTE)
ECEB 2017	Black Magic Web Presenter	SVSi NSeries	Microphone (Blackmagic Web Presenter)
ECEB 3017	Black Magic Web Presenter	SVSi NSeries	Microphone (Blackmagic Web Presenter)
EH 312	Black Magic Web Presenter	ExtronScalerD	Microphone (Blackmagic Web Presenter)
Everitt 1103	Axis V5915	AMX_HDMI1v4	Dante USB Receiver
Everitt 2100	AV Bridge	Speakers	Microphone (AV Bridge)
Everitt 3100	AV Bridge	Speakers	Microphone (AV Bridge)
HSL 1017	Web Presenter HD	EA224WMi (NVIDIA High Definition Audio)	Microphone (Web Presenter HD)
HSL 2015	Black Magic Web Presenter	EA224WMi (NVIDIA High Definition Audio)	Microphone (Blackmagic Web Presenter)
HSL 3017	Black Magic Web Presenter	SVSi N7142RS (NVIDIA High Definition Audio)	Microphone (Blackmagic Web Presenter)
HSL 3019	Black Magic Web Presenter	SVSi N7142RS (NVIDIA High Definition Audio)	Microphone (Blackmagic Web Presenter)
Newmark 1310	AV.io HDMI Video	Echo Cancelling Speakerphone (TesiraFORTE)	Echo Cancelling Speakerphone (TesiraFORTE)
Newmark 1311	Black Magic Web Presenter	Extron HDMI	Microphone (Blackmagic Web Presenter)
Newmark 2310	Black Magic Web Presenter	AMX HDMI	Microphone (Blackmagic Web Presenter)
Newmark 2311	Black Magic Web Presenter	Extron HDMI	Microphone (Blackmagic Web Presenter)
Newmark 2312	Black Magic Web Presenter	Extron HDMI	Microphone (Blackmagic Web Presenter)
Newmark 3310	Black Magic Web Presenter	Extron HDMI	Microphone (Blackmagic Web Presenter)
Siebel 2102	Siebel 2102 Conference Cam	Echo Cancelling Speakerphone (TesiraFORTE)	Echo Cancelling Speakerphone (TesiraFORTE)
Siebel 2303	Logitech Conference Camera CC3000E	Extron HDMI	DVS Receive 1-2
Siebel 2405	Black Magic Web Presenter	Extron HDMI	Microphone (Blackmagic Web Presenter)
Siebel 3102	Siebel 3102 Conference Cam	Echo Cancelling Speakerphone (TesiraFORTE)	Echo Cancelling Speakerphone (TesiraFORTE)
Siebel 4102	Siebel 4102 Conference Cam	Echo Cancelling Speakerphone (TesiraFORTE)	Echo Cancelling Speakerphone (TesiraFORTE)
Supercon 2007	PanaCast	Echo Cancelling Speakerphone (TesiraFORTE)	Echo Cancelling Speakerphone (TesiraFORTE)
TDFC4 A103	Logitech Brio	DVS Transmit 15-16	DVS Receive 15-16
Transportation 215	InFocus HD720A Camera	Speakers	Microphone (InFocus HD720A)
Transportation 304	Logitech Meetup	Echo Cancelling Speakerphone (Logitech Meetup)	Echo Cancelling Speakerphone (Logitech Meetup)