Engineering Instructor Lecture Capture Checklist

Checklist for Engineering instructors using classrooms equipped with Echo360 and/or Mediaspace recording.

To help protect the health and welfare of students, faculty, and staff amid the global COVID-19 pandemic, the University of Illinois at Urbana-Champaign is limiting on-campus presence as much as possible. During this time, Engineering IT will continue to support The Grainger College of Engineering with a reduced on-campus presence.


Changes made during this time period:

  • We will not be notifying the professors face to face if the microphone is off or the battery is dead during recording. We will offer an option to be notified by phone (see below)


To ensure the success of your recording, please follow these steps:

  1. We will do our best to restock batteries. However, please bring a couple of spare 9V batteries.

  2. Verify that the microphone has at least 2 bars. 

    1. Please replace the battery if it has only one bar. 

  3. Turn on the AV system

  4. Check to see if the microphone is unmuted at the control panel 

  5. If applicable, plug the microphone you were issued into the belt pack transmitter. 

    1. Squeeze the button on the connector to release the room’s existing standard microphone from the belt pack transmitter.

    2. Gently insert the connector on your microphone into the belt pack transmitter--it will only fit one way; please don’t force it in.
      Image showing microphone connection

  6. Put on the microphone properly 

    1. Over the ear: Put the microphone on either ear and point the microphone towards your mouth. 

    2. The clip on: Clip it at about the center of your chest at about the height of where the top of your shirt pocket is or would be. 

  7. Please turn off the microphone and the AV system once the lecture is done  


Suggestion for recording for online students vs. normal lecture. 

  1. Use a document camera or tablet instead of white board whenever possible.   

  1. Unlike live lectures, where it is good to move around to keep your eye contact with a wide range of students, in online lectures it is better to limit your horizontal movement. 

  1. Please keep the lights on in the classroom during the lecture. The light does not affect how well the students can see the projector screen since it is being recorded separately from the camera. 

  1. Please do not use laser pointers since they are hard to see on the camera. Please use the mouse pointer or the stylus instead of laser pointers. 

  2. Put a reminder slide on the first page of all PowerPoints to remind you to turn on the microphone


(Optional) If you would like to be notified of problems while recording, please contact 

        Please provide: Class number | Start time | Phone number 

The phone number will only be used for this purpose and will be deleted when we go back to normal schedule. 

Additional information regarding lecture capture and other instructional resources available: 

Keywords:Classroom Lecture Capture Echo 360 Kaltura Compass Mediaspace   Doc ID:104520
Owner:Melissa W.Group:University of Illinois Engineering IT
Created:2020-07-30 14:58 CDTUpdated:2021-07-27 13:46 CDT
Sites:University of Illinois Engineering IT
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