Topics Map > Engineering Workstations (EWS)
Topics Map > Instructional Services

EWS Labs, Research Computing Policy

Use of Engineering Workstations (EWS) instructional resources for academic research purposes is prohibited. This includes the physical computer labs, virtual resources (i.e. Engineering Citrix, FastX, SSH services) and EWS home directory.


EWS resources are designed and budgeted to support undergraduate instruction (i.e. class) use. EWS resources are ultimately paid for by funds relating to undergraduate instruction.

Permitted Usage

As a rule of thumb, work being done for a grade is considered acceptable class use, while work being done to prepare results for publication would be considered research use. In situations where the delineation is unclear, EWS reserves the right to determine acceptable use on a case-by-case basis, in order to preserve the integrity of EWS resources.
All software titles made available via EWS resources are intended and licensed for instructional use only. Using university site-licensed software in a way that violates the license terms is a risk to both the university and to your own research.

Prohibited Usage

By contrast, academic research activities are generally paid for by grants and other research funding which do not contribute to the funding of EWS resources. As such, research use puts an unsupportable burden on EWS resources which unfairly and negatively impacts their use by classes.
Activities not directly related to The Grainger College of Engineering coursework, or otherwise not authorized by EWS are considered research computing and are prohibited. This may also include some activities pertaining to graduate level coursework. 
Using university site-licensed software in a way that violates the license terms is a risk to both the university and to your own research. Research publications are subject to rejection if the publisher or funding agencies determine that data was prepared using improperly-licensed software or tools. This unfortunate outcome has happened to Illinois researchers in the past. If you require a particular software title to complete your research, it is your responsibility to ensure that it is properly licensed. If you are unsure of how to license or pay for software required for your research, speak with your group, P.I., and/or advisor, or email for support.

Usage Monitoring

The health and usage of EWS resources are closely monitored. Research activities and any other activities which degrade or threaten the integrity of EWS resources may be actively and/or automatically prevented, have quotas applied to them, or otherwise restricted.

Research Computing Resources

There are many other resources available for your research IT and computing needs. See our article here:
For further assistance getting connected to research computing resources, please email, and/or contact your department or advisor to find out what facilities are available to you in pursuit of your research.

Keywordsews labs research policy   Doc ID107719
OwnerMatthew S.GroupEngineering IT
Shared Services
Created2020-12-09 13:24:51Updated2023-06-07 09:28:07
SitesUniversity of Illinois Engineering IT
Feedback  0   7