Topics Map > ATLAS Applications > ATLAS TimeCard
ATLAS TimeCard– Administrator Options
First: Navigate to the ATLAS App at: https://apps.atlas.illinois.edu/timecard
Click Continue, and then login to TimeCard using your AD Login/Password
Administrators
The system administrators are presented with an initial menu from which they can enter other administrative areas.
View TimeCard Entries
The View TimeCard Entries page shows the TimeCard entries for all employees within the system
- Filter employees through different criteria by using the left sidebar.
Approve TimeCard Entries
It is critical for TimeCard entries to be approved so the information can be forwarded to payroll.
Locate the NetID of the approved employee.
Find the corresponding checkbox on the far right-hand column. Select the checkbox (there should now be a checkmark in the box).
Click the Save Changes button at the bottom.
Click the Main Menu button to return to the main TimeCard page.
TimeCard Report
View a summary of all
employees' TimeCard entries for a given pay period.
Other options include the ability to...
- View multiple pay periods along with specific groups.
- Export reports to Microsoft Excel.
- Send notification e-mails to managers who have employees with unapproved TimeCard entries.
Click the Main Menu button to return to the main TimeCard page
User Management
The User Management page
allows the ability to set the Active status of employees, move employees
between any groups within the system, and change payroll types.
To edit a user’s status, locate their NetID by sorting through the different pages of users. You can widen your search by changing to number of results per page. To do this, locate the Page number in the lower left corner of the page. It should say something like – Page 1 of 39 | Page Size:
To the right of this text there should be a dropdown box. Click it, and then change the number of results per page. This should speed up your search. You can then change pages by clicking Next > or Last >>. You can also select the dropdown box located next to Page: and jump to a certain page.
After you have located the user you wish to change, click the Edit box located on the right most portion of the table.
You can now alter their ‘Payroll Type’ by clicking the drop-down box under that heading and selecting either Bi-Weekly or Monthly.
You can also alter their ‘Assigned Group’ by clicking the drop-down box under that heading and selecting the desired group.
After your changes have been finalized, click the Save button.
In addition, new users can be added through this interface in the form shown below.
Click the Main Menu button to return to the main TimeCard page.
Group Management
View, edit, and add groups in which
employees will be added to.
- Set the Active status of the groups or remove the groups from the system entirely.
To do either of these options, first locate the group you seek to edit. After locating it, click the Edit button located on the right half of the table.
You can now alter the group name or change the active status. To change the name, highlight the name located in the text box, delete it and type your desired name.
To change the active status, check or uncheck the box marked under the Active column.
Once you’re satisfied with your changes, click the Save button.
If you wish to delete the group, click the Delete button in the right most column of the table.
If the group is selected for deletion, the system will check whether it has any dependencies. If it has dependencies, administrators will be able to re-assign those dependencies to another active group.
- Add or remove managers from each group.
- Set certain View/Edit/Approve permissions for each manager assigned to a specific group.
To do either of these options, first locate the group you seek to edit. After locating it, click the Group Managers button to the left of it. A list of the group managers will appear.
Next, locate the manager you want to edit. Click the Edit button, and then check or uncheck the permissions you want to give them. Click Save once you are satisfied with your changes.
Alternatively, you can click the Delete button to remove them from the group altogether.
Click the Main Menu button to return to the main TimeCard page.
Email Management
Use the E-Mail Management interface to modify the format of e-mails sent to managers who have employees with unapproved TimeCards.
Fill in a From address (________@website.com).
Give the e-mail a descriptive Subject.
Type the main message of e-mail in the E-mail Body.
Click Update when finished or Cancel to cancel.
Click the Main Menu button to return to the main TimeCard page.