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Event Attendance - How to Run Reports on an Event (For Students)

This tutorial will walk you through how to run a report on an event in the Event Sessions app.

This document will show you how to run a report on an event's attendance if you are a student.

1.)  Navigate to the Run Reports tab. On this page you can choose from which year to display events. Find the event you want a report for and click on it. 
The "Run Reports" page of Event Attendance. The "Run Reports" option in the left-side navigation menu is highlighted, as are the controls at the top the page that filter the shown events by year. One of the events in the list of existing events has an arrow pointing to it, in addition to being highlighted.
2.) On this page you can select which information you want included in the report. There are options for both attendee information and event information. There is a green 'Select All' button to choose all of the possible options. Once you've selected the options, click on the green 'Next' button. 
The first settings page for a new report in Event Attendance. In the center of the page, the checkboxes that control the data shown in the report have been highlighted. Above, an arrow points to the "Select All" and "Select None" buttons, which are highlighted. At the bottom of the page, an arrow points to the "Next" button, which is also highlighted.
3.) Here you will see all the options you selected listed out. You can change the order in which the information is displayed by clicking and dragging the symbols on the right column. You can also change the order by clicking on the up and down buttons on the left column. 
The second settings page of a new report in Event Attendance. An arrow points to the highlighted list on the page, which displays the selected report options from the first settings page. A secondary set of highlights indicates the symbols on the list that can be clicked and dragged to reorganize its items. The "Next" button at the bottom of the page is also highlighted.
The second settings page of a new report in Event Attendance. Two entries in the list of report options have been highlighted, and a secondary highlight indicates the arrow buttons that can be used to reorder the list's items. The "Next" button at the bottom of the page is also highlighted.
4.) Now select the file type for the report. The options are either an Excel or CSV file. Once you've chosen, click on the green 'Run Report' button. 
The third page of settings for a new report in Event Attendance. An arrow points to the highlighted singular field on the page, which provides a dropdown menu asking whether the report should export as an Excel or CSV file. The "Run Report" button near the top of the page is also highlighted.
5.) A new window will drop down with the option to save the report file on your computer. Here you change the file name and move it to wherever you want it saved on your computer. Then click on the 'Save' button. 
A "Save As" dialog box from a Macintosh operating system being used to save a newly-created Event Attendance report file, opened over the Event Attendance window. The entire dialog box is highlighted, and an arrow points to the new report file's name.
6.) You will know you successfully ran a report when you see a blue button appear on your screen that says, 'Report Complete - Return to Reports List.' 
The third settings page of a new report in Event Attendance, now serving as a landing page after the report file is saved. The "Run Report" button has been replaced with a "Report Complete - Return to Reports List" button. The new button is highlighted.
7.) You can find the file on your computer. If it is an Excel file, it should look like this: 
An Excel-type Event Attendance report file, opened in Microsoft Excel. The entirety of the report's data is highlighted.
 
If it is a CSV file, it should look like this:
A CSV-type Event Attendance report file, opened in Microsoft Excel. The entirety of the report's data is highlighted.
 
See the other Event Attendance Tutorials: Event Attendance - Homepage

Keywords:
Event Attendance, ATLAS, report, run, event, attendance, excel, csv, app, application 
Doc ID:
92210
Owned by:
Beckett A. in University of Illinois LAS
Created:
2019-06-05
Updated:
2024-09-19
Sites:
University of Illinois Liberal Arts and Sciences