Vetstar - New Outside Lab Setup Request Procedures
For labs that will be charged to a research account:
All labs that will be sent for a research project must have a purchase order set up for that project. If you know that you will have a project that you will send samples for, please email the BSC office firstname.lastname@example.org as soon as possible so a purchase order can be requested.
Beginning July 1, 2016 - Any outside lab request must have a purchase order in place before the sample is sent to the lab, no exceptions. Any test sent without a purchase order in place, it will be considered non-conforming and payment will be delayed significantly. Some labs will not release results without payment and this could cause serious issues regarding the patient’s health.
Please set up a separate account number at the lab that is specific to the research project. You may still use 1008 W Hazelwood as the address.
This is a reminder that a purchase order must be in place before goods and services are received. This applies to everything. There are no exceptions. This means that prior to placing an order with a vendor, sending samples to a lab, asking someone to provide service to us, etc. a purchase order must be submitted to the vendor. A PCard can be used for certain allowable purchases (non-service).
To get a purchase order issued to a vendor you must do the following:
- Obtain a quote from the vendor
- Provide quote to BSC along with your FOP
- Wait for the purchase order to be completed
- Receive goods and services as specified in the purchase order