Expense Reimbursement Types
Explanation of the Different Expense Types used on the Veterinary Medicine Expense Approval form.
- Business Travel Expenses: hotel, airfare, baggage check fees, parking, train, taxi, and per diem.
- Mileage: Reimbursement for personal vehicle use while conducting university business.
- Business Meals: Reimbursement for Business meals purchased with personal funds, not a university T-Card. For example, payment for lunch with a finalist for a faculty appointment.
- Specific Expenditures: Membership Fees, Professional Licensing, Conference Registration, Continuing Education Fees.
- Cash Purchase: Purchases made with cash or non-University of Illinois System-issued cash equivalents less than $500. Cash purchases can be reimbursed if (1) the unit head determines that the best interests of the unit and the university are served, (2) a University of Illinois System contract is not available for the purchase, and (3) a Purchasing Card (P-Card) is not available or cannot be used to make the purchase. Cash purchases must conform to the same prohibitions and restrictions established for P-Card use for certain commodities and services, such as alcoholic beverages, firearms and ammunition, furniture, animals, and radioactive chemicals (See OBFS Policy 7.6 The University Purchasing Card (P-Card)). Cash purchases must also conform to the restrictions placed on purchases made by university and state employees (See OBFS Policy 7.2 Purchase of Goods and Services - Restricted Items and Purchases Requiring Special Approval).
- Non-employee Reimbursement: Reimbursement to non-employees who incur travel and business-related expenses on behalf of the University when supporting the university’s mission. Expenses for family members should have prior approval.