Expense Reimbursement Types

Explanation of the Different Expense Types used on the Veterinary Medicine Expense Approval form.
  1. Business Travel Expenses: hotel, airfare, baggage check fees, parking, train, taxi, and per diem.

  2. Mileage: Reimbursement for personal vehicle use while conducting university business.

  3. Business Meals: Reimbursement for Business meals purchased with personal funds, not a university T-Card. For example, payment for lunch with a finalist for a faculty appointment.

  4. Specific Expenditures: Membership Fees, Professional Licensing, Conference Registration, Continuing Education Fees.

  5. Cash Purchase: Cash (out-of-pocket) purchases made on behalf of the University of Illinois by individual staff members up to $499 can be reimbursed if pre-approved by the Unit Head. The purchase must conform to the restrictions placed on purchases by university and state employees and the prohibitions and restrictions placed on certain commodities and services procured when using the Chrome River system or the Procurement Card (P-Card) program.

  6. Non-employee Reimbursement: Reimbursement to non-employees who incur travel and business-related expenses on behalf of the University when supporting the university’s mission. Expenses for family members should have prior approval.


Keywordsexpense, travel, reimbursement   Doc ID138069
OwnerJeff F.GroupUI College of Veterinary Medicine
Created2024-06-24 10:46:15Updated2024-06-26 14:21:56
SitesUniversity of Illinois College of Veterinary Medicine
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