Deletion Policy

VTH Policy # Bill318
Implementation Date: 05/23/2014  Date of Last Revision: 08/15/2022  Next Review Due: 08/14/2025 
Reviewed by VTH Administrative Team: 05/21/2014, 01/30/2018  Reviewed by VTH Board: 05/22/2014 
Reviewed by Legal Counsel: N/A Revised VTH Director Approval: 02/19/2021 

Subject to modification by the VTH Director without approval.


Only authorized personnel will have access to process deletion transactions in the Health Information System (HIS).


The deletion function will be used in the HIS to correct errors in procedure entries in the patient’s electronic medical record, procedures anticipated but not actually performed, and to remove procedures that were inadvertently entered. Pharmacy and Imaging charges will be deleted by authorized personnel in respective services.

Veterinary Teaching Hospital will analyze the HIS deletion report every month

Procedure (if applicable)

Access the patient charge screen and under the Actions column for the item in question, click on the delete icon. Enter an explanation for removing the procedure entry. If necessary, additional information may be entered as a client communication.

Examples include, but are not limited to:

  • Procedures that automatically rolled into the invoice but were not performed.
  • Errors in entry (wrong

Definitions (if applicable)

Authorized personnel – Faculty, Veterinary Technicians, Interns, Residents, Charge Auditor within the VTH Business Office, and full-time employees in Client Services.

Veterinary Teaching Hospital (VTH) – The collective clinical services of the Large Animal Clinic, Midwest Equine, the Small Animal Clinic, and the Veterinary Medicine South Clinic.

Keywordsdelete, remove, charge, duplicate, wrong, error,   Doc ID123707
OwnerTina O.GroupUofI College of Veterinary Medicine Teaching Hospital
Created2023-02-01 10:07 CDTUpdated2023-02-01 10:12 CDT
SitesUniversity of Illinois College of Veterinary Medicine Teaching Hospital
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