VTH Employee Boarding Program (EBP)

VTH Policy # Misc802

Implementation Date: 12/17/2009  Date of Last Revision: 7/20/2022 

Next Review Due: 7/19/2025  

Reviewed by VTH Administrative Team: 7/12/2022  Revised VTH Section Head Approval: N/A
Reviewed by Legal Counsel: N/A Reviewed by Biosecurity Subcommittee: N/A

Subject to modification by the VTH Director without approval.


A committee consisting of representatives of those employee groups who use the program will administer and monitor the Employee boarding Program (EBP). Only dogs belonging to VTH personnel who are required to work in excess of 9-hour shifts or those who may unpredictably be required to be at the VTH for extended hours are eligible. Participating dogs must be fully vaccinated, free from clinical illness, and have a VTH medical record may participate in the VTH EBP. Special considerations may be allowed but will be dependent on EBP space availability.


  • Individuals who wish to apply for the EBP are expected to have investigated reasonable alternatives elsewhere before initiating the application process due to limited space.
  • All EBP participants will be expected to help with the monitoring and enforcement of this policy.
  • Dogs owned by VTH employees participating in the EBP must be registered in the program through the application procedure provided below and will pay an annual fee per dog enrolled. Participating dogs may only be housed in the designated EBP areas assigned by a committee member. Dogs that are not in their assigned EBP space must be on a leash or in a carrier. The program does not provide food or supplies for participants.

Privileges may be revoked if:

  • Biting, scratching, or aggressive behavior towards personnel, clients or other animals.
  • Destructive behavior that results in damage to the environment (the owner is financially responsible for any damage to the building)
  • Dogs are disruptive to normal Veterinary Teaching Hospital (VTH) operations or instructional activities (e.g. continuous barking) • Failure to clean up after the pet anywhere in or around the VTH
  • Housing animals in non-EBP areas (e.g. in offices or laboratories).
  • Use of VTH supplies (bedding, food, bowls)
  • Failure to comply with VTH Policy PtHnd907 VTH Small Animal Restraint
  • Failure to provide updated application or proof of vaccinations annually or when requested.

Mandatory guidelines for housekeeping:

  • New to the household Dogs, must complete a 2-week quarantine period under the employee’s care before entering day boarding spaces.
  • Employees are responsible for cleaning any area their pet(s) has (have) used. This includes: Hosing down the run and/or cleaning the cage of any feces or urine the pet has produced on the VTH Employee Boarding Program (EBP) Category: Miscellaneous VTH Policy Misc802 VTH Employee Boarding Program (EBP).
  • It is unacceptable to leave soiled bedding or old food in the run or cage.
  • The common area in the designated EBP space must be kept in reasonable order by the users; VTH caretakers will clean the common area.
  • Any food or edible treats stored in the day boarding area must be kept in a sealed insect- and rodent-resistant container. No food or edible treats may be left open in the cage overnight.

Procedure (if applicable)

1) Employee reviews the policy.

2) Employee completes and submits EBP application to the committee.

3) The committee will rank applications annually or as needed.

a) Ranking Criteria

i) First consideration will be given to house officers, then other staff

ii) Those required to work in excess of 9-hour shifts

iii)Special accommodations

4) Employee notified of ranking (accepted or wait-listed)

5) Employee assigned an EBP space and pays the annual fee.

6) Employee attends required orientation on or before 1st day of use.

7) Every participant must apply (reapply) annually and provide proof of vaccination.

8) Runs are to be cleaned at least weekly and more often if necessary.

9) EBP participants may have their boarding privileges revoked for infractions of the policy

Definitions (if applicable)

EBP - Employee Boarding Program

Fully Vaccinated - for the purposes of the EBP, dogs at 16 weeks of age or older are considered fully vaccinated at 2 weeks after their last vaccinations.

HIS - Health Information System

SAC - Small Animal Clinic

Vaccinations - Rabies, Distemper, Parvovirus, Hepatitis, Adenovirus and Bordetella

Veterinary Teaching Hospital (VTH) – The collective clinical services of the Large Animal Clinic, Midwest Equine, the Small Animal Clinic, and the Veterinary Medicine South Clinic.

Keywords:board, daycare, leave, employee, ebp, space, privileges, house, housing   Doc ID:123734
Owner:Tina O.Group:University of Illinois College of Veterinary Medicine Teaching Hospital
Created:2023-02-01 16:17 CDTUpdated:2023-02-01 16:57 CDT
Sites:University of Illinois College of Veterinary Medicine Teaching Hospital
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