Uniform Allowance for Veterinary Technicians/Assistants 

Purpose/Applicability: This SOP establishes guidelines for providing uniform allowances to Veterinary Technicians and Veterinary Assistants who work at the Veterinary Teaching Hospital (VTH). A uniform allowance will be provided to reimburse those employees for the cost of obtaining such uniforms.

Scope: Any Veterinary Technician or Veterinary Assistant who works at the VTH and who is required to wear a specific uniform as indicated in the VTH Uniform Guidelines will receive a uniform allowance of $150 on a semi-annual basis. Veterinary Technicians or Veterinary Assistants who are not required to wear a specific uniform will not be eligible to receive a uniform allowance. 
The uniform allowance will not apply if the unit provides the required uniform.

Definitions:

• PSC-Patient Services Coordinator
• FOAPAL-budget/account information to be used for uniform allowance charge
• HRSC-College of Veterinary Medicine Human Resource Service Center
• Veterinary Teaching Hospital (VTH) – The collective clinical services of the Large Animal Clinic, Midwest Equine, the Small Animal Clinic, and the Veterinary Medicine South Clinic.

Procedure:

• The PSC will provide a list of Veterinary Technicians and Veterinary Assistants who are eligible to receive a uniform allowance to the Assistant Hospital Director of Finance. This list will be provided each year at the beginning of August and February and will include the service area(s) where each technician/assistant is currently working.
• The Assistant Hospital Director of Finance will review the list provided by the PSC and will add the appropriate FOAPAL to be used for each technician/assistant’s uniform allowance.
• The Assistant Hospital Director of Finance will provide the completed list to HRSC for processing no later than mid-August and mid-February each year.
• HRSC will review the list for accuracy and process the uniform allowances on the next off-cycle payment cycle following receipt of the list from the Assistant Hospital Director of Finance.
• HRSC will notify the Veterinary Technicians and Veterinary Assistants who are receiving the uniform allowance when the payment request has been processed and the expected pay date.

Exceptions:

• Veterinary Technicians and Veterinary Assistants who have submitted a resignation to the HRSC will not be eligible to receive the uniform allowance for that processing cycle if their resignation date falls within 2 weeks prior or 2 weeks after the processing date.
• Veterinary Technicians and Veterinary Assistants who are hired within 2 weeks after the uniform allowance processing date will be eligible to receive the full uniform allowance for that processing cycle.