Controlled Drugs on Farms Ambulatory Vehicle

Purpose/ Applicability:  The purpose of this SOP is to describe the correct process to obtain a controlled drug stored on the Ambulatory vehicle for use on farms Scope: Use is intended for veterinarians and technicians working in a field setting.


  • Locked box: There is a locked box secured beneath the back seat of the truck with a chain lock.
  • Keys: The key to the lock box is attached to the truck key ring
  • Chain lock: Used to secure the locked box beneath the truck seat


  1. Remove truck key ring from the Key lock box in the Ambulatory room.
  2. Unlock the cab of the truck.
  3. Lift up the back seat on the drivers side.
  4. Unlock the locked box.
  5. Remove the drug bag and unlock the zipper.
  6. Remove controlled drugs.
  7. Record all information required on the yellow sheet attached to the controlled drug.
  8. Return all drugs to the bag.
  9. Lock the zipper.
  10. Replace bag and lock in the box.
  11. Enter drugs used in the paper record left with the farmer as well as in SANDI.
  12. Turn in charge sheet to the FARMS veterinary technician for billing.
  13. Lock the truck cab when the truck is not in use and return keys to Key lock box.
  14. Once a week the drug bag is taken to the Medication Dispensary for inventory.


FARMS: Farm animal reproduction, medicine, and surgery service

Ambulatory truck:  field service veterinary vehicle

Locked box: A secure box with a key lock in the ambulatory truck, beneath the back seat.

Key lock box: The secure box with punch code access in the Ambulatory room that stores all important keys.

Drug bag: Locked bag containing the controlled drugs housed within the lock box.

Yellow sheet: Controlled substance recording sheet.

Date: 10/19/2021

Keywords:FARMS, Ambulatory, lock box, drug bag   Doc ID:128833
Owner:Jenny C.Group:University of Illinois College of Veterinary Medicine Teaching Hospital
Created:2023-06-06 12:43 CDTUpdated:2023-06-06 12:47 CDT
Sites:University of Illinois College of Veterinary Medicine Teaching Hospital
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