VTH Board Minutes 4/27/23

Updates: Info Only

Personnel:

• Welcome Jacob Bough as Hospital Services Coordinator!
• Heather Simmons hired as Med Disp. Office Support
• Corey McFarland hired as Web Application Developer
• Joanna Schmit, lecturer in Medical Oncology
• Radiologist Dr. Tannis Lochhead will locum for 1 week of each month.
• Business Administrative Associate position – conducting in-person interviews next week.
• Technician and Vet Assistants
• Faculty
  • Anesthesia:  Search is open
  • Cardiology: One more candidate interviewing in May
  • Dentistry:  Dr. Bill Krug accepted, starting in August
  • Diagnostic Imaging: Dr. Scharf declined, reopening the search.
  • ECC:  Dr. Aghili accepted offer, will start in October, after her boards, Dr. Kennedy, waiting on one more letter of recommendation and will make offer, Third candidate interviewing next week
  • ER:  Dr. Cruz interviewed last week, waiting for the search committee recommendation, another applicant is being scheduled
  • Equine Primary Care:  Candidate interviewing next week.
  • Medical Oncology:  Tenure track position open
  • Production Medicine:  Three candidates, interviews being scheduled.
  • Rad Onc:  Two candidates interviewed, waiting for the report from search committee
  • Shelter Medicine:  Two candidates, interviews being scheduled
  • Small Animal Int. Med:   Search open
  • SA Ortho sx: Offer extended.
  • SA Primary care: 4 candidates, zoom interviews ongoing
• Krista Keller (Zoo Med) and Meghan Fick (ECC) have accepted positions elsewhere and will be leaving this June.
• VTH Hires: CVT- Imaging, Shelter Med, Small Animal Surgery, IMC, ECC (2). Vet Assistants – IMC, ECC. Caretakers – LAC and SAC. Customer Service – LAC and SAC.
• VTH Open Searches: CVTs – IMC (2), ECC (8), Neuro, Surgery Oncology, Oncology, Anesthesia (2), SAS. CSRs (2).
• Upgrades, Reclassifications – Lori Zoch, CSRs to CSSs

Facilities:

• Oncology Expansion – going to the Board of Trustees for review in mid-May
• Equine surgery doors delivered this week (for recovery stalls and new OR)
  The rail system will arrive after June 1^st.
• Resurfacing LAC Ward 2 and 4 on hold until after ‘busy’ season, facilities exploring options for movable mats around phantom
• LAC Restrooms construction. Will need to move Diagnostic Imaging
• Ring Doorbell for LAC admissions – working with IT to install
• VMSC paging system – wiring run, finishing this week
• REMINDER – Only facilities personnel are allowed to perform work associated with remodeling, renovation, or upkeep including removing things affixed to the wall and painting.

Programs:

• Campus switching from Skype to Teams – scheduled for July, pushed back from May.
• Shelter Medicine working with Macon Co. Foundation to secure funding for new mobile unit. Kentucky Trailer – 4 surgical tables, box truck.
• MOU For Veterinary Services of University-Owned Agricultural Animals and the Continuation and Functioning of the HMO – Updated to take effect July 1^st.
• SA ER Case Transfer Guidelines – updated and under review

Other:

• MRO wards are back up.
• Reduced service for May 12^th Vet Med Convocation Day
• College Holiday Schedule – drafted
• CVM budget requests
• Intern/Resident – Vacation/Sick time reporting, clarification of holiday and gift day ‘make-up’ days being discussed
• Will call for vote for new voted member to VTH Board (off-cycle) when Krista steps down.

Financials

• See Supplemental Sheet - presented by E. Volk

MWE / Farrier 

• Dr. Benjamin (Alex) Lognion is serving as interim director of MWE
• Tobias Ellis is now the Farrier Service Head, with mentorship from Dr. French

Budget FY24

• Reviewing Capital Requests
• Salary Distribution – faculty divided between SS and State funds depending on position. Tenure/tenure-track 100% on state, Specialized 42.5%/40%/35% respectively based on Instructor/Lecturer/Clinical
• House officers – 35% resident salaries on VTH, 100% intern salaries – corresponding decrease in affiliate year funds.

Operational Audit

• Controlled Substances
• Vehicles
• RNUA, Resources use 

Service Updates / Issues

• Open Discussion